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Meetings

Kumoricon holds monthly meetings where staff, volunteers, and interested members of the public gather face-to-face and share news about the planning of Kumoricon. These also serve as official meetings of the Altonimbus Entertainment membership at which any business can be voted on.

If you are considering joining staff or becoming a volunteer, attending any meeting is a great way to learn more and get started! All membership meetings are open to the public.

At the Annual Meeting of the Membership held a few weeks after each convention, the members elect the Chair and department Directors for annual terms.

Next Meeting

Date: Sunday, November 12, 2017
Time: 10:00am (note earlier time)
Location:

DoubleTree by Hilton Hotel Portland (map)
1000 NE Multnomah St
Portland, OR 97232

At the Annual Meeting of the Membership, elections will be held for the following positions:

  • Chair/President
  • Director of Infrastructure
  • Director of Membership
  • Director of Operations
  • Director of Programming
  • Director of Publicity
  • Director of Relations

This meeting is open to public attendance. Voting is open to Altonimbus Entertainment Members (Kumoricon staff).

Members must be present in person to vote, except for proxy voting. If you are a Member of Altonimbus Entertainment but cannot attend the meeting, you may designate another Member as your proxy. This means that the Member you designate as your proxy is authorized to cast your vote in your stead for any election or matter that comes before the membership for a particular meeting. A Member may only act as a proxy for no more than two other Members for a particular vote. You may authorize a proxy in either of two ways: (1) The Member not attending the meeting may authorize another Member using the online proxy authorization system (this link will begin working by end of day November 4), or (2) The proxy attending the meeting may bring a printed form to the meeting signed by the absent Member. Only one or the other is required, not both. The full proxy policy is printed on the authorization form.

There is a more detailed elections process document available to staff members (staff login required) detailing the elections meeting policy and procedure. This policy has had some very minor revisions since the last election, mostly to reflect changes in October's bylaws amendments, as well as making the wording gender-neutral. We encourage interested staff to review it. A summary of the elections procedure is publicly available. Nominations are open on the forum or by emailing secretary@kumoricon.org until November 8, 11:59pm. You may ask questions to candidates in the respective candidate Q&A threads for each position. There is also an anonymous question and comment process.

Upcoming Meetings

Meetings are usually at 1:00pm-5:00pm. Until an exact venue is listed for the location, the date or time may possibly change.

DateDescriptionLocation
Sun, Nov 12, 2017, 10:00amAnnual Membership MeetingDoubleTree by Hilton Hotel Portland

To subscribe to the Kumoricon calendar using your smartphone or your calendar software, use the following link: ICAL

Calendar view in new window

Past Meetings

Announcement = Announcement

Minutes = Minutes

Attachment for minutes = Attachment for minutes

2017 Convention Year
DateDescriptionLocation
Sun, Oct 15, 2017October final pre-con General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Oct 1, 2017October General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sat, Sep 16, 2017September General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Aug 13, 2017August General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, July 15, 2017July General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, June 10, 2017June General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, May 21, 2017May General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Apr 23, 2017April General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Mar 18, 2017March General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Feb 11, 2017February General MeetingNorth Portland LibraryAnnouncementMinutes
2016 Convention Year
DateDescriptionLocation
Sat, Dec 3, 2016Annual Membership MeetingOregon Convention CenterAnnouncementMinutesAttachment
Sat, Oct 15, 2016October final pre-con General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Oct 2, 2016October General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Sep 17, 2016September General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Aug 14, 2016August General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, July 16, 2016July General MeetingBeaverton City Library – MainAnnouncementMinutes
Sun, June 12, 2016June General MeetingPietro's Pizza, SalemAnnouncementMinutes
Sat, May 21, 2016May General MeetingCrowne Plaza Portland DowntownAnnouncementMinutes
Sun, Apr 24, 2016April General MeetingBeaverton City Library – MainAnnouncementMinutes
Sat, Mar 12, 2016March General MeetingBeaverton City Library – MainAnnouncementMinutes
Sun, Feb 7, 2016February General MeetingBeaverton City Library – MainAnnouncementMinutes
Sat, Jan 9, 2016January General MeetingPortland State UniversityAnnouncementMinutes
2015 Convention Year
DateDescriptionLocation
Sun, Sep 27, 2015Annual Membership MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sun, Aug 23, 2015August final pre-con general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat, Aug 8, 2015August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat, July 18, 2015July general meetingWoodmansee Park Shelter, SalemAnnouncementMinutes
Sun, June 14, 2015June general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat, May 16, 2015May general meetingSalem Public Library, Central LibraryAnnouncementMinutes
Sun, Apr 12, 2015April general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat, Mar 14, 2015March general meetingCentral Library, PortlandAnnouncementMinutes
Sun, Feb 8, 2015February general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun, Jan 11, 2015January general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat, Dec 6, 2014December general meetingJohn's Incredible Pizza, BeavertonAnnouncementMinutes
2014 Convention Year
DateDescriptionLocation
Sat., Sep. 27, 2014Annual Membership MeetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., Aug. 17, 2014August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Aug. 2, 2014August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., July 13, 2014July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sat., June 14, 2014June general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., May 10, 2014May general meetingAbby's Pizza, Eugene, Echo Hollow RdAnnouncementMinutes
Sun., Apr. 6, 2014April general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., Mar. 9, 2014March general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Feb. 8, 2014February general meeting (canceled)Red Lion Hotel Vancouver at the QuayAnnouncement
Sun., Jan. 12, 2014January general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Dec. 7, 2013December general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
2013 Convention Year
DateDescriptionLocation
Sun., Sep. 29, 2013Annual Membership MeetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Aug. 17, 2013August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., Aug. 4, 2013August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., July 13, 2013July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sat., June 15, 2013June general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., May 19, 2013May general meetingAbby's Pizza, Eugene, Echo Hollow RdAnnouncementMinutes
Sat., Apr. 20, 2013April general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., Mar. 10, 2013March general meetingSalem Public Library, Central LibraryAnnouncementMinutes
Sat., Feb. 9, 2013February general meetingBeaverton Community CenterAnnouncementMinutes
Sun., Jan. 13, 2013January general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., Dec. 15, 2012December general meetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Nov. 17, 2012November general meetingHilton Vancouver WashingtonAnnouncementMinutes
2012 Convention Year
DateDescriptionLocation
Sat., Sep. 29, 2012Annual Membership MeetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Aug. 18, 2012August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., Aug. 5, 2012August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., July 15, 2012July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sun., June 10, 2012June general meetingBeaverton Main LibraryAnnouncementMinutes
Sat., May 19, 2012May general meetingAbby's Pizza, Eugene, Echo Hollow RdAnnouncementMinutes
Sat., Apr. 21, 2012April general meetingBeaverton Main LibraryAnnouncementMinutes
Sun., Mar. 11, 2012March general meetingBeaverton Community CenterAnnouncementMinutes
Sun., Feb. 12, 2012February general meetingSalem Public Library, Central LibraryAnnouncementMinutes
Sun., Jan. 15, 2012January general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., Dec. 10, 2011December general meetingPhoenix Inn SuitesAnnouncementMinutes
2011 Convention Year
DateDescriptionLocation
Sat., Oct. 8, 2011Annual Membership MeetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Aug. 27, 2011August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., Aug. 14, 2011August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., July 16, 2011July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sun., June 12, 2011June general meetingCentral Library, PortlandAnnouncementMinutes
Sat., May 21, 2011May general meetingMultnomah Arts CenterAnnouncementMinutes
Sun., Apr. 17, 2011April general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., Mar. 19, 2011March general meetingUniversity of Oregon, Living Learning Center NorthAnnouncementMinutes
Sun., Feb. 13, 2011February general meetingMidland Library, PortlandAnnouncementMinutes
Sun., Jan. 23, 2011January general meetingSalem Public Library, Central Library locationAnnouncementMinutes
Sat., Dec. 18, 2010December general meetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Oct. 23, 2010October general meetingCentral Library, PortlandAnnouncementMinutes
2010 Convention Year
DateDescriptionLocation
Sun., Sep. 26, 2010Annual Membership MeetingRed Lion Hotel Portland Convention CenterAnnouncementMinutes
Sun., Aug. 22, 2010August final pre-con general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Aug. 7, 2010August general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sun., July 11, 2010July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sat., June 19, 2010June general meetingEugene Water & Electric BoardAnnouncementMinutes
Sat., May 16, 2010May general meetingBeaverton Resource CenterAnnouncementMinutes
Sat., Apr. 17, 2010April general meetingClark CollegeAnnouncementMinutes
Sat., Mar. 6, 2010March general meetingEugene Water & Electric BoardAnnouncementMinutes
Sun., Feb. 7, 2010February general meetingSalem Public LibraryAnnouncementMinutes
Sun., Jan. 10, 2010January general meetingNorth Portland LibraryAnnouncementMinutes
Sun., Nov. 22, 2009November general meetingMidland Library, Multnomah County LibraryAnnouncementMinutes
2009 Convention Year
DateDescriptionLocation
Sun., Oct. 25, 2009Annual Membership MeetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Aug. 22, 2009August final pre-con general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sun., Aug. 9, 2009August general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., July 11, 2009July general meetingSalem Public LibraryAnnouncementMinutes
Sun., May 17, 2009May general meetingEugene Water & Electric BoardAnnouncementMinutes
Sun., Apr. 26, 2009April general meetingClark CollegeAnnouncementMinutes
Sun., Mar. 22, 2009March general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Feb. 21, 2009February general meetingGresham LibraryAnnouncementMinutes
Sun., Jan. 18, 2009January general meetingBorderlands GamesAnnouncementMinutes
Sun., Nov. 9, 2008November general meetingPortland State UniversityAnnouncementMinutes
2008 Convention Year
DateDescriptionLocation
Sat., Oct. 11, 2008Annual Membership MeetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Aug. 16, 2008August final pre-con general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sun., Aug. 3, 2008August general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sat., July 19, 2008July general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sun., June 22, 2008June general meetingClark CollegeAnnouncement
Sun., May 18, 2008May general meetingPortland State UniversityAnnouncementMinutes
Sun., Mar. 16, 2008March general meetingBorderlands GamesAnnouncementMinutes
Sun., Feb. 10, 2008February general meetingClark CollegeAnnouncementMinutes
Sat., Jan. 12, 2008January general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sun., Nov. 11, 2007November general meetingSalem Public LibraryAnnouncementMinutes
2007 Convention Year
DateDescriptionLocation
Sun., Oct. 7, 2007Annual Membership MeetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sat., Aug. 25, 2007August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Aug. 11, 2007August general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., July 15, 2007July general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., June 16, 2007June general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., May 20, 2007May general meetingSalem Public LibraryAnnouncementMinutes
Sun., Mar. 11, 2007March general meetingSalem Public LibraryAnnouncementMinutes
Sat., Feb. 10, 2007February general meetingDIVA classroomAnnouncementMinutes
Sun., Jan. 21, 2007January general meetingSalem Public LibraryAnnouncementMinutes
Sat., Nov. 18, 2006November general meetingHilton Vancouver WashingtonAnnouncement
2006 Convention Year
DateDescriptionLocation
Sat., Oct. 28, 2006Executive elections meetingChemeketa CollegeAnnouncement
Sun., Aug. 27, 2006August general meetingRed Lion on the RiverAnnouncement
Sat., July 22, 2006July general meetingChemeketa CollegeAnnouncement
Sat., June 24, 2006June general meetingGateway Buffet Chinese RestaurantAnnouncementMinutes
Sun., May 21, 2006May general meetingRed Lion on the RiverAnnouncementMinutes
Sat., Apr. 15, 2006April general meetingSalem Public LibraryAnnouncementMinutes
Sun., Mar. 12, 2006March general meetingUniversity of OregonAnnouncementMinutes
Sat., Feb. 11, 2006February general meetingHouse of LouieAnnouncementMinutes
Sat., Jan. 14, 2006January general meetingChemeketa CollegeAnnouncement
Sat., Nov. 12, 2005November general meetingCentral Library, PortlandAnnouncement
2005 Convention Year
DateDescriptionLocation
Sun., Oct. 9, 2005General meeting and executive elections meetingCentral Library, PortlandAnnouncement