Kumoricon 2020 postponed to November 5-7, 2021!
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Meetings

Kumoricon holds monthly meetings where staff, volunteers, and interested members of the public gather face-to-face and share news about the planning of Kumoricon. These also serve as official meetings of the Altonimbus Entertainment membership at which any business can be voted on.

If you are considering joining staff or becoming a volunteer, attending any meeting is a great way to learn more and get started! All membership meetings are open to the public.

At the Annual Meeting of the Membership held a few weeks after each convention, the members elect the Chair and department Directors for annual terms.

Next Meeting

Date: Saturday, December 5, 2020
Time: 11:00am
Location: Online

We will be holding the Annual Meeting of the Membership online on December 5, 2020, with elections for member-elected board positions. Due to the postponement of Kumoricon 2020 to 2021, all staff positions for Kumoricon 2020 became 2021 staff positions, and if you held a Kumoricon 2020 position, you are automatically Kumoricon 2021 staff—except for board positions, which remain based on annual terms.

At the Annual Meeting of the Membership, elections will be held for the following positions:

  • Chair/President
  • Director of Infrastructure
  • Director of Membership
  • Director of Operations
  • Director of Programming
  • Director of Publicity
  • Director of Relations

There will also be two amendments to our bylaws and articles of incorporation put to a vote of the membership. The first vote will be on both an amendment to our bylaws and our articles of incorporation, together. They make changes to our state corporation type, our statement of purpose, and our dissolution statement in preparation for applying for 501(c)(3) exempt status. The second vote is on another amendment to our articles of incorporation. Some portions of our articles of incorporation had fallen out of consistency with our bylaws, and this amendment brings the articles of incorporation up to date. All amendments have been approved by the board of directors and will take effect if and when approved by the membership.

This meeting is open to public attendance. Voting is open to Altonimbus Entertainment Members (Kumoricon staff).

The meeting will be streamed in real time on Kumoricon's Twitch channel. Members of the public are welcome to watch the meeting stream, and meeting attendees do not need a Twitch account in order to watch the meeting.

We will be performing our elections online using a new process. Voting is open to Altonimbus Entertainment members (Kumoricon staff, which includes DigiKumo staff). As with previous meetings of the membership this year, the board of directors has authorized, under ORS 65.205, member participation by remote communication for this meeting. If you are a member of Altonimbus Entertainment (Kumoricon staff), you may officially participate in this meeting, using the following procedures. Under these procedures, you will be treated the same as if you were present in person at one of our in-person meetings, including counting toward quorum and ability to vote in director elections.

As with previous years, we are holding online nominations and Q&A prior to elections. Most of our online elections activity will be on our staff Discord server, but we will also be creating a forum thread (link pending) to allow non-staff to nominate and ask questions.

Members must be present to vote, except for proxy voting. If a member cannot attend the meeting, they may designate another member as their proxy using the online proxy authorization system. Elections and eligibility are governed by the bylaws of Altonimbus Entertainment and the meeting process by our Elections Process (staff login required), which has had significant updates for 2020 both to clarify the election administration roles as well as to describe an online voting process. More detailed information on nominations, questions and comments, and the anonymous question/comment process are publicly available on the elections forum thread.

In order to officially count toward quorum and vote, members (staff) will need to have a personal account on either Discord or Twitch, and register their account identifier by listing it on the staff management personal details form. Other than listing your account in your personal details, you don't need to do anything else in advance. During the meeting, all votes that are held by secret ballot will be conducted on a third-party election platform, ElectionBuddy.

  • Upon arrival to the meeting, to be counted as in attendance for the initial quorum count and to allow voting in director elections, members must "sign in" in one of the following ways.
    • On the staff Discord server (not the public Discord server), adding a designated Discord "reaction" to a specific designated pinned message
    • Saying "Present" in the Twitch chat
  • For actions other than signing in for quorum or voting in a secret ballot election, members may officially participate by sending a message with their action, such as "aye", "nay", "request a hand vote", "I move that…", and so on.
  • Member messages (for actions other than signing in for quorum or voting in a secret ballot election) that count as official participation can be sent in any of the following ways:
    • In the Twitch chat
    • Via Twitch "whisper" (private message) to the Kumoricon Twitch account
    • On the staff Discord server (not the public Discord server), to a specific Discord channel designated to use for this meeting
    • Via Discord direct message to the presiding officer of the meeting, except during the elections portion, then to the election moderator
  • Voting in secret ballot elections will be performed on ElectionBuddy (our third-party election platform). Members who have checked in as present for the meeting will receive an email invitation for each election as it occurs. Members do not need an account on ElectionBuddy in order to vote. Votes cast on ElectionBuddy are secret. The election moderator and tellers can see the total vote count for each candidate, for "no confidence", and for each write-in candidate, in order to determine a winner based on our election rules as well as to include the vote counts in the meeting minutes. But neither they nor any other Kumoricon staff member can see any link between who voted and who they voted for.
  • Official participation actions will be verified against registered account listings to ensure the participant is a member.
  • As required by ORS 65.205, a record will be kept of voting and other actions of a member. This record will not contain the contents of secret ballots cast using ElectionBuddy.
  • If you are unable to use Discord, Twitch, or ElectionBuddy, we will provide an alternate email point of contact to mark yourself present and send votes. Votes sent to this email address will be seen by the election moderator and tellers.

Upcoming Meetings

Meetings usually start at 1:00pm. Until an exact venue is listed for the location, the date or time may possibly change.

2020 Convention Year
DateDescriptionLocation
Sat, Dec 5, 2020Annual Membership MeetingOnline

To subscribe to the Kumoricon calendar using your smartphone or your calendar software, use the following link: ICAL

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Past Meetings

Announcement = Announcement

Minutes = Minutes

Attachment for minutes = Attachment for minutes

2020 Convention Year

[1] The minutes for the meeting of October 25, 2020, will be posted soon.

DateDescriptionLocation
Sun, Oct 25, 2020Late October General MeetingOnlineAnnouncement[1]
Sat, Oct 10, 2020Early October General MeetingOnlineAnnouncementMinutesAttachment
Sun, Sep 20, 2020September General MeetingOnlineAnnouncementMinutesAttachment
Sun, Aug 23, 2020August General MeetingOnlineAnnouncementMinutesAttachment
Sun, July 12, 2020July General MeetingOnlineAnnouncementMinutesAttachment
Sun, June 14, 2020June General MeetingOnlineAnnouncementMinutesAttachment
Sat, May 9, 2020May General MeetingOnlineAnnouncementMinutesAttachment
Sat, Apr 4, 2020April General MeetingOnlineAnnouncementMinutesAttachment
Sun, Mar 8, 2020March General MeetingHyatt Regency PortlandAnnouncementMinutes
2019 Convention Year
DateDescriptionLocation
Sat, Dec 14, 2019Annual Membership MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sat, Nov 2, 2019November General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sat, Oct 12, 2019October General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Sep 21, 2019September General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Aug 24, 2019August General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, July 21, 2019July General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, June 23, 2019June General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, May 19, 2019May General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Apr 7, 2019April General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Mar 3, 2019March General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Feb 2, 2019February General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
2018 Convention Year
DateDescriptionLocation
Sat, Nov 17, 2018Annual Membership MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sun, Oct 14, 2018October General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Sep 30, 2018Late September General MeetingLaurelhurst Park, PortlandAnnouncementMinutes
Sun, Sep 16, 2018September General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Aug 11, 2018August General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, July 22, 2018July General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, June 10, 2018June General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, May 20, 2018May General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Apr 21, 2018April General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Mar 10, 2018March General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Feb 11, 2018February General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Jan 14, 2018January General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
2017 Convention Year
DateDescriptionLocation
Sun, Nov 12, 2017Annual Membership MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sun, Oct 15, 2017October final pre-con General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Oct 1, 2017October General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sat, Sep 16, 2017September General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Aug 13, 2017August General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, July 15, 2017July General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, June 10, 2017June General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, May 21, 2017May General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Apr 23, 2017April General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Mar 18, 2017March General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Feb 11, 2017February General MeetingNorth Portland LibraryAnnouncementMinutes
2016 Convention Year
DateDescriptionLocation
Sat, Dec 3, 2016Annual Membership MeetingOregon Convention CenterAnnouncementMinutesAttachment
Sat, Oct 15, 2016October final pre-con General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Oct 2, 2016October General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, Sep 17, 2016September General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sun, Aug 14, 2016August General MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutes
Sat, July 16, 2016July General MeetingBeaverton City Library – MainAnnouncementMinutes
Sun, June 12, 2016June General MeetingPietro's Pizza, SalemAnnouncementMinutes
Sat, May 21, 2016May General MeetingCrowne Plaza Portland DowntownAnnouncementMinutes
Sun, Apr 24, 2016April General MeetingBeaverton City Library – MainAnnouncementMinutes
Sat, Mar 12, 2016March General MeetingBeaverton City Library – MainAnnouncementMinutes
Sun, Feb 7, 2016February General MeetingBeaverton City Library – MainAnnouncementMinutes
Sat, Jan 9, 2016January General MeetingPortland State UniversityAnnouncementMinutes
2015 Convention Year
DateDescriptionLocation
Sun, Sep 27, 2015Annual Membership MeetingDoubleTree by Hilton Hotel PortlandAnnouncementMinutesAttachment
Sun, Aug 23, 2015August final pre-con general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat, Aug 8, 2015August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat, July 18, 2015July general meetingWoodmansee Park Shelter, SalemAnnouncementMinutes
Sun, June 14, 2015June general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat, May 16, 2015May general meetingSalem Public Library, Central LibraryAnnouncementMinutes
Sun, Apr 12, 2015April general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat, Mar 14, 2015March general meetingCentral Library, PortlandAnnouncementMinutes
Sun, Feb 8, 2015February general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun, Jan 11, 2015January general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat, Dec 6, 2014December general meetingJohn's Incredible Pizza, BeavertonAnnouncementMinutes
2014 Convention Year
DateDescriptionLocation
Sat., Sep. 27, 2014Annual Membership MeetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., Aug. 17, 2014August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Aug. 2, 2014August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., July 13, 2014July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sat., June 14, 2014June general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., May 10, 2014May general meetingAbby's Pizza, Eugene, Echo Hollow RdAnnouncementMinutes
Sun., Apr. 6, 2014April general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., Mar. 9, 2014March general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Feb. 8, 2014February general meeting (canceled)Red Lion Hotel Vancouver at the QuayAnnouncement
Sun., Jan. 12, 2014January general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Dec. 7, 2013December general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
2013 Convention Year
DateDescriptionLocation
Sun., Sep. 29, 2013Annual Membership MeetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Aug. 17, 2013August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., Aug. 4, 2013August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., July 13, 2013July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sat., June 15, 2013June general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., May 19, 2013May general meetingAbby's Pizza, Eugene, Echo Hollow RdAnnouncementMinutes
Sat., Apr. 20, 2013April general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., Mar. 10, 2013March general meetingSalem Public Library, Central LibraryAnnouncementMinutes
Sat., Feb. 9, 2013February general meetingBeaverton Community CenterAnnouncementMinutes
Sun., Jan. 13, 2013January general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., Dec. 15, 2012December general meetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Nov. 17, 2012November general meetingHilton Vancouver WashingtonAnnouncementMinutes
2012 Convention Year
DateDescriptionLocation
Sat., Sep. 29, 2012Annual Membership MeetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Aug. 18, 2012August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., Aug. 5, 2012August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sun., July 15, 2012July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sun., June 10, 2012June general meetingBeaverton Main LibraryAnnouncementMinutes
Sat., May 19, 2012May general meetingAbby's Pizza, Eugene, Echo Hollow RdAnnouncementMinutes
Sat., Apr. 21, 2012April general meetingBeaverton Main LibraryAnnouncementMinutes
Sun., Mar. 11, 2012March general meetingBeaverton Community CenterAnnouncementMinutes
Sun., Feb. 12, 2012February general meetingSalem Public Library, Central LibraryAnnouncementMinutes
Sun., Jan. 15, 2012January general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., Dec. 10, 2011December general meetingPhoenix Inn SuitesAnnouncementMinutes
2011 Convention Year
DateDescriptionLocation
Sat., Oct. 8, 2011Annual Membership MeetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Aug. 27, 2011August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., Aug. 14, 2011August general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., July 16, 2011July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sun., June 12, 2011June general meetingCentral Library, PortlandAnnouncementMinutes
Sat., May 21, 2011May general meetingMultnomah Arts CenterAnnouncementMinutes
Sun., Apr. 17, 2011April general meetingRed Lion Hotel Vancouver at the QuayAnnouncementMinutes
Sat., Mar. 19, 2011March general meetingUniversity of Oregon, Living Learning Center NorthAnnouncementMinutes
Sun., Feb. 13, 2011February general meetingMidland Library, PortlandAnnouncementMinutes
Sun., Jan. 23, 2011January general meetingSalem Public Library, Central Library locationAnnouncementMinutes
Sat., Dec. 18, 2010December general meetingPhoenix Inn SuitesAnnouncementMinutes
Sat., Oct. 23, 2010October general meetingCentral Library, PortlandAnnouncementMinutes
2010 Convention Year
DateDescriptionLocation
Sun., Sep. 26, 2010Annual Membership MeetingRed Lion Hotel Portland Convention CenterAnnouncementMinutes
Sun., Aug. 22, 2010August final pre-con general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Aug. 7, 2010August general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sun., July 11, 2010July general meetingWoodmansee Park ShelterAnnouncementMinutes
Sat., June 19, 2010June general meetingEugene Water & Electric BoardAnnouncementMinutes
Sat., May 16, 2010May general meetingBeaverton Resource CenterAnnouncementMinutes
Sat., Apr. 17, 2010April general meetingClark CollegeAnnouncementMinutes
Sat., Mar. 6, 2010March general meetingEugene Water & Electric BoardAnnouncementMinutes
Sun., Feb. 7, 2010February general meetingSalem Public LibraryAnnouncementMinutes
Sun., Jan. 10, 2010January general meetingNorth Portland LibraryAnnouncementMinutes
Sun., Nov. 22, 2009November general meetingMidland Library, Multnomah County LibraryAnnouncementMinutes
2009 Convention Year
DateDescriptionLocation
Sun., Oct. 25, 2009Annual Membership MeetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Aug. 22, 2009August final pre-con general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sun., Aug. 9, 2009August general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., July 11, 2009July general meetingSalem Public LibraryAnnouncementMinutes
Sun., May 17, 2009May general meetingEugene Water & Electric BoardAnnouncementMinutes
Sun., Apr. 26, 2009April general meetingClark CollegeAnnouncementMinutes
Sun., Mar. 22, 2009March general meetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Feb. 21, 2009February general meetingGresham LibraryAnnouncementMinutes
Sun., Jan. 18, 2009January general meetingBorderlands GamesAnnouncementMinutes
Sun., Nov. 9, 2008November general meetingPortland State UniversityAnnouncementMinutes
2008 Convention Year
DateDescriptionLocation
Sat., Oct. 11, 2008Annual Membership MeetingHilton Portland and Executive TowerAnnouncementMinutes
Sat., Aug. 16, 2008August final pre-con general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sun., Aug. 3, 2008August general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sat., July 19, 2008July general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sun., June 22, 2008June general meetingClark CollegeAnnouncement
Sun., May 18, 2008May general meetingPortland State UniversityAnnouncementMinutes
Sun., Mar. 16, 2008March general meetingBorderlands GamesAnnouncementMinutes
Sun., Feb. 10, 2008February general meetingClark CollegeAnnouncementMinutes
Sat., Jan. 12, 2008January general meetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sun., Nov. 11, 2007November general meetingSalem Public LibraryAnnouncementMinutes
2007 Convention Year
DateDescriptionLocation
Sun., Oct. 7, 2007Annual Membership MeetingDoubletree Portland—Lloyd CenterAnnouncementMinutes
Sat., Aug. 25, 2007August final pre-con general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., Aug. 11, 2007August general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., July 15, 2007July general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sat., June 16, 2007June general meetingHilton Vancouver WashingtonAnnouncementMinutes
Sun., May 20, 2007May general meetingSalem Public LibraryAnnouncementMinutes
Sun., Mar. 11, 2007March general meetingSalem Public LibraryAnnouncementMinutes
Sat., Feb. 10, 2007February general meetingDIVA classroomAnnouncementMinutes
Sun., Jan. 21, 2007January general meetingSalem Public LibraryAnnouncementMinutes
Sat., Nov. 18, 2006November general meetingHilton Vancouver WashingtonAnnouncement
2006 Convention Year
DateDescriptionLocation
Sat., Oct. 28, 2006Executive elections meetingChemeketa CollegeAnnouncement
Sun., Aug. 27, 2006August general meetingRed Lion on the RiverAnnouncement
Sat., July 22, 2006July general meetingChemeketa CollegeAnnouncement
Sat., June 24, 2006June general meetingGateway Buffet Chinese RestaurantAnnouncementMinutes
Sun., May 21, 2006May general meetingRed Lion on the RiverAnnouncementMinutes
Sat., Apr. 15, 2006April general meetingSalem Public LibraryAnnouncementMinutes
Sun., Mar. 12, 2006March general meetingUniversity of OregonAnnouncementMinutes
Sat., Feb. 11, 2006February general meetingHouse of LouieAnnouncementMinutes
Sat., Jan. 14, 2006January general meetingChemeketa CollegeAnnouncement
Sat., Nov. 12, 2005November general meetingCentral Library, PortlandAnnouncement
2005 Convention Year
DateDescriptionLocation
Sun., Oct. 9, 2005General meeting and executive elections meetingCentral Library, PortlandAnnouncement