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Annual Meeting of the Membership and 2019 Elections

Posted November 7, 2018

The Annual Meeting of the Membership will be held on Saturday, November 17, 2018, at 12:00 noon (note earlier time) at:

DoubleTree by Hilton Hotel Portland (map)
1000 NE Multnomah St
Portland, OR 97232

At the Annual Meeting of the Membership, elections will be held for the following positions:

  • Chair/President
  • Director of Infrastructure
  • Director of Membership
  • Director of Operations
  • Director of Programming
  • Director of Publicity
  • Director of Relations

This meeting is open to public attendance. Voting is open to Altonimbus Entertainment Members (Kumoricon staff).

Members must be present in person to vote, except for proxy voting. If you are a Member of Altonimbus Entertainment but cannot attend the meeting, you may designate another Member as your proxy. This means that the Member you designate as your proxy is authorized to cast your vote in your stead for any election or matter that comes before the membership for a particular meeting. A Member may only act as a proxy for no more than two other Members for a particular vote. You may authorize a proxy in either of two ways: (1) The Member not attending the meeting may authorize another Member using the online proxy authorization system, or (2) The proxy attending the meeting may bring a printed form to the meeting signed by the absent Member. Only one or the other is required, not both. The full proxy policy is printed on the authorization form.

There is a more detailed elections process document available to staff members (staff login required) detailing the elections meeting policy and procedure. We encourage interested staff to review it. A summary of the elections procedure is publicly available. Nominations are open on the forum or by emailing secretary@kumoricon.org until November 14, 11:59pm. You may ask questions to candidates in the respective candidate Q&A threads for each position. There is also an anonymous question and comment process, which is still being finalized. [Update, November 11: This process is now available.]

Please note that the meeting starts earlier than normal, at 12:00 noon, to provide enough time for all the elections.

A note on the meeting agenda: At the October meeting, we announced that we would be presenting an amended version of the bylaws for a vote at the Annual Meeting. This process took longer than expected and is being postponed, so no bylaws vote will occur at the November 17 meeting. This will happen at a later date when there is adequate time to present the text in advance to the membership.