(Semi-complete) meeting notes for February 10th, General Meeting (Before I forget the short-hand in my notes completely).
Meeting start ~13:30
Confirmed Guests (Spelling for all entries): Tommy Yune, Bato from GITS (SAC?), Kirk Thorton, Slants.
Need general staffing for liaisons to guests, minions. Also Auction Coordinator.
Q: How many guests are we still negotiating with? A: We're 50% done. (implied of complete list)
Need misc. support staff.
Guy: AMV cutoff
Mar 31st "28-July-08" "31-Mar-08 is the final date for RULES (especially Category Definitions) to be changed or adjusted."
. Possible opening ceremony video, wants evening timeslot.
Rules Update: ?
Cosplay cont. this week. (I'm not actually sure what my notes mean here...)
Also, art show (is under major consideration).
Posters are in; Flyers should have been ready and we will have early this business week.
Sakuracon table swap. Two day event in Eugune: Dawn: Stagetime: 10-8 sat, 10-6 sun.
Uwajamaya (sp) in April. Badge Info?
(Dense-format PPT, hard to read even on massive screen. Lots of data.)
Consuite and Staff Preservation under Vice (Later data Brownie is now both?)
Managers reported, Policy Manual in progress.
Jaz: contact for Volunteers (to get and/or to register)
Yojimbo: 30 Requested.
Patrick (AV/etc): On job for 3-4 weeks, no info yet, is in the process of fixing.
A: The PPT will be included with the minutes, though sensitive task items will be censored. (I assume this means something like line replacement with “Censored” instead of actual data.)
Funds status this month since 2005 presented (Fast, no format hint, so I got first and current numbers only...) 2005: ~12000 2008: ~35000
April 25-37: Depoe Bay OR Staff Retreat (Damn, that's my long weekend... and I'm already taking too much time off for all the other things that hit Sat's on my long weekends...)
Hotel Addendum Signed last Ths. 105 room nights instead of 35 staff rooms. $85/night for staff rooms. Catering Prices? Parking is $5/24h, $3 for day pass.
Q: Interwebs A: ask more info at firstname.lastname@example.org
Q: Weapons Policy? Q: Masks?
Contact Dawn to register your room for Staff discount (if staff).
Has Assistant now.
47 currently registered staff.
Q/A? Prior Hotel Staff comments.
Dance broke even. 'Good' attendance, photos back from professional.
Eugune table thanks to Copic - awesome.
Several things in early planning stages, will post in to staff area of the forums when ready.
Outreach to Kalamat Falls (sp) Oregon Institute of Technology Anime Club
Further Outreach wanted
Future Mini-Events (Q/A: No Mini-Con this year, these instead.)
PSU Anime/Game/Karaoke (near May)
Something in (June/July)
Swing Dance (May/June)
Lane Community College
Various beating about the bush discussion for a while, passing through digging for hard facts. The following important points can be summarised:
Meg is not, and has never been, on any red or black list for AE/Kumoricon.
Timestamp Around 14:35
The one clear example given of why Rian was removed is that he sat in the audience at the last meeting.
Timestamp Around 14:45
A written report on exactly why Rian was removed from Facilities Liaison will be written/published by a 'month' from now. (Next general meeting or a literal month?)
Dawn has found us a parliamentarian.
15:00 PM - Guys tabled discussion from last meeting on meeting recording going in to the forums this time... Vote at next meeting?
Ratification of last meeting minutes with the correction of Guy's motion to remove 'official' from the noted text of his motion.
Michael's first motion, Remote Voting, deferred for discussion (in the forums?), and vote at the next meeting.
Removal of Ryan Stasil – Deferred for forum discussion and vote at next meeting.
Nominations for Facilities Liaison open for 1 month.
Nominated thus far:
Meg: Accept, Rian: Defer, Brownie: Accept, Tom: Decline, Chris, Accept.
15:45 Initial setup for Motion for Bylaws Deadline (Michael's #2)
15 min recess called.
16:10-16:15 Recess ends.
No seconds for the giant thing.
Motion by Michael for the Bylaws Committee to produce A draft before the next meeting. (Not the exact motion language... but close enough.) Failed at 1:2 for Vs not.
Meeting motioned for close and seconded.
-- Edit Info --
Corrected Guy's info per post.