Meetings
Kumoricon holds monthly meetings where staff, volunteers, and interested members of the public gather face-to-face and share news about the planning of Kumoricon. These also serve as official meetings of the Altonimbus Entertainment membership at which any business can be voted on.
If you are considering joining staff or becoming a volunteer, attending any meeting is a great way to learn more and get started! All membership meetings are open to the public.
At the Annual Meeting of the Membership held a few weeks after each convention, the members elect the Chair and department Directors for annual terms.
Next Meeting
Date: Sunday, November 12, 2017
Time: 10:00am (note earlier time)
Location:
DoubleTree by Hilton Hotel Portland (map)
1000 NE Multnomah St
Portland, OR 97232
At the Annual Meeting of the Membership, elections will be held for the following positions:
- Chair/President
- Director of Infrastructure
- Director of Membership
- Director of Operations
- Director of Programming
- Director of Publicity
- Director of Relations
This meeting is open to public attendance. Voting is open to Altonimbus Entertainment Members (Kumoricon staff).
Members must be present in person to vote, except for proxy voting. If you are a Member of Altonimbus Entertainment but cannot attend the meeting, you may designate another Member as your proxy. This means that the Member you designate as your proxy is authorized to cast your vote in your stead for any election or matter that comes before the membership for a particular meeting. A Member may only act as a proxy for no more than two other Members for a particular vote. You may authorize a proxy in either of two ways: (1) The Member not attending the meeting may authorize another Member using the online proxy authorization system (this link will begin working by end of day November 4), or (2) The proxy attending the meeting may bring a printed form to the meeting signed by the absent Member. Only one or the other is required, not both. The full proxy policy is printed on the authorization form.
There is a more detailed elections process document available to staff members (staff login required) detailing the elections meeting policy and procedure. This policy has had some very minor revisions since the last election, mostly to reflect changes in October's bylaws amendments, as well as making the wording gender-neutral. We encourage interested staff to review it. A summary of the elections procedure is publicly available. Nominations are open on the forum or by emailing secretary@kumoricon.org until November 8, 11:59pm. You may ask questions to candidates in the respective candidate Q&A threads for each position. There is also an anonymous question and comment process.
Upcoming Meetings
Meetings are usually at 1:00pm-5:00pm. Until an exact venue is listed for the location, the date or time may possibly change.
| Date | Description | Location | |||
|---|---|---|---|---|---|
| Sun, Nov 12, 2017, 10:00am | Annual Membership Meeting | DoubleTree by Hilton Hotel Portland |
To subscribe to the Kumoricon calendar using your smartphone or your calendar software, use the following link: 
Past Meetings
= Announcement
= Minutes
= Attachment for minutes
2017 Convention Year
[1] The minutes for the October 15, 2017, general meeting will be posted shortly.
| Date | Description | Location | |||
|---|---|---|---|---|---|
| Sun, Oct 15, 2017 | October final pre-con General Meeting | DoubleTree by Hilton Hotel Portland | | [1] | |
| Sun, Oct 1, 2017 | October General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Sep 16, 2017 | September General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Aug 13, 2017 | August General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, July 15, 2017 | July General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, June 10, 2017 | June General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, May 21, 2017 | May General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Apr 23, 2017 | April General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Mar 18, 2017 | March General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Feb 11, 2017 | February General Meeting | North Portland Library | | |
2016 Convention Year
| Date | Description | Location | |||
|---|---|---|---|---|---|
| Sat, Dec 3, 2016 | Annual Membership Meeting | Oregon Convention Center | | | |
| Sat, Oct 15, 2016 | October final pre-con General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Oct 2, 2016 | October General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, Sep 17, 2016 | September General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Aug 14, 2016 | August General Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sat, July 16, 2016 | July General Meeting | Beaverton City Library – Main | | | |
| Sun, June 12, 2016 | June General Meeting | Pietro's Pizza, Salem | | | |
| Sat, May 21, 2016 | May General Meeting | Crowne Plaza Portland Downtown | | | |
| Sun, Apr 24, 2016 | April General Meeting | Beaverton City Library – Main | | | |
| Sat, Mar 12, 2016 | March General Meeting | Beaverton City Library – Main | | | |
| Sun, Feb 7, 2016 | February General Meeting | Beaverton City Library – Main | | | |
| Sat, Jan 9, 2016 | January General Meeting | Portland State University | | |
2015 Convention Year
| Date | Description | Location | |||
|---|---|---|---|---|---|
| Sun, Sep 27, 2015 | Annual Membership Meeting | DoubleTree by Hilton Hotel Portland | | | |
| Sun, Aug 23, 2015 | August final pre-con general meeting | Red Lion Hotel Vancouver at the Quay | | | |
| Sat, Aug 8, 2015 | August general meeting | Red Lion Hotel Vancouver at the Quay | | | |
| Sat, July 18, 2015 | July general meeting | Woodmansee Park Shelter, Salem | | | |
| Sun, June 14, 2015 | June general meeting | Hilton Vancouver Washington | | | |
| Sat, May 16, 2015 | May general meeting | Salem Public Library, Central Library | | | |
| Sun, Apr 12, 2015 | April general meeting | Hilton Vancouver Washington | | | |
| Sat, Mar 14, 2015 | March general meeting | Central Library, Portland | | | |
| Sun, Feb 8, 2015 | February general meeting | Hilton Vancouver Washington | | | |
| Sun, Jan 11, 2015 | January general meeting | Red Lion Hotel Vancouver at the Quay | | | |
| Sat, Dec 6, 2014 | December general meeting | John's Incredible Pizza, Beaverton | | |
2014 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sat., Sep. 27, 2014 | Annual Membership Meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Aug. 17, 2014 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sat., Aug. 2, 2014 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., July 13, 2014 | July general meeting | Woodmansee Park Shelter | | |
| Sat., June 14, 2014 | June general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., May 10, 2014 | May general meeting | Abby's Pizza, Eugene, Echo Hollow Rd | | |
| Sun., Apr. 6, 2014 | April general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Mar. 9, 2014 | March general meeting | Hilton Vancouver Washington | | |
| Sat., Feb. 8, 2014 | February general meeting (canceled) | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Jan. 12, 2014 | January general meeting | Hilton Vancouver Washington | | |
| Sat., Dec. 7, 2013 | December general meeting | Red Lion Hotel Vancouver at the Quay | | |
2013 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sun., Sep. 29, 2013 | Annual Membership Meeting | Hilton Vancouver Washington | | |
| Sat., Aug. 17, 2013 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sun., Aug. 4, 2013 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., July 13, 2013 | July general meeting | Woodmansee Park Shelter | | |
| Sat., June 15, 2013 | June general meeting | Hilton Vancouver Washington | | |
| Sun., May 19, 2013 | May general meeting | Abby's Pizza, Eugene, Echo Hollow Rd | | |
| Sat., Apr. 20, 2013 | April general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., Mar. 10, 2013 | March general meeting | Salem Public Library, Central Library | | |
| Sat., Feb. 9, 2013 | February general meeting | Beaverton Community Center | | |
| Sun., Jan. 13, 2013 | January general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., Dec. 15, 2012 | December general meeting | Phoenix Inn Suites | | |
| Sat., Nov. 17, 2012 | November general meeting | Hilton Vancouver Washington | | |
2012 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sat., Sep. 29, 2012 | Annual Membership Meeting | Phoenix Inn Suites | | |
| Sat., Aug. 18, 2012 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sun., Aug. 5, 2012 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sun., July 15, 2012 | July general meeting | Woodmansee Park Shelter | | |
| Sun., June 10, 2012 | June general meeting | Beaverton Main Library | | |
| Sat., May 19, 2012 | May general meeting | Abby's Pizza, Eugene, Echo Hollow Rd | | |
| Sat., Apr. 21, 2012 | April general meeting | Beaverton Main Library | | |
| Sun., Mar. 11, 2012 | March general meeting | Beaverton Community Center | | |
| Sun., Feb. 12, 2012 | February general meeting | Salem Public Library, Central Library | | |
| Sun., Jan. 15, 2012 | January general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., Dec. 10, 2011 | December general meeting | Phoenix Inn Suites | | |
2011 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sat., Oct. 8, 2011 | Annual Membership Meeting | Phoenix Inn Suites | | |
| Sat., Aug. 27, 2011 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sun., Aug. 14, 2011 | August general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., July 16, 2011 | July general meeting | Woodmansee Park Shelter | | |
| Sun., June 12, 2011 | June general meeting | Central Library, Portland | | |
| Sat., May 21, 2011 | May general meeting | Multnomah Arts Center | | |
| Sun., Apr. 17, 2011 | April general meeting | Red Lion Hotel Vancouver at the Quay | | |
| Sat., Mar. 19, 2011 | March general meeting | University of Oregon, Living Learning Center North | | |
| Sun., Feb. 13, 2011 | February general meeting | Midland Library, Portland | | |
| Sun., Jan. 23, 2011 | January general meeting | Salem Public Library, Central Library location | | |
| Sat., Dec. 18, 2010 | December general meeting | Phoenix Inn Suites | | |
| Sat., Oct. 23, 2010 | October general meeting | Central Library, Portland | | |
2010 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sun., Sep. 26, 2010 | Annual Membership Meeting | Red Lion Hotel Portland Convention Center | | |
| Sun., Aug. 22, 2010 | August final pre-con general meeting | Hilton Portland and Executive Tower | | |
| Sat., Aug. 7, 2010 | August general meeting | Hilton Portland and Executive Tower | | |
| Sun., July 11, 2010 | July general meeting | Woodmansee Park Shelter | | |
| Sat., June 19, 2010 | June general meeting | Eugene Water & Electric Board | | |
| Sat., May 16, 2010 | May general meeting | Beaverton Resource Center | | |
| Sat., Apr. 17, 2010 | April general meeting | Clark College | | |
| Sat., Mar. 6, 2010 | March general meeting | Eugene Water & Electric Board | | |
| Sun., Feb. 7, 2010 | February general meeting | Salem Public Library | | |
| Sun., Jan. 10, 2010 | January general meeting | North Portland Library | | |
| Sun., Nov. 22, 2009 | November general meeting | Midland Library, Multnomah County Library | | |
2009 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sun., Oct. 25, 2009 | Annual Membership Meeting | Hilton Portland and Executive Tower | | |
| Sat., Aug. 22, 2009 | August final pre-con general meeting | Hilton Portland and Executive Tower | | |
| Sun., Aug. 9, 2009 | August general meeting | Hilton Portland and Executive Tower | | |
| Sat., July 11, 2009 | July general meeting | Salem Public Library | | |
| Sun., May 17, 2009 | May general meeting | Eugene Water & Electric Board | | |
| Sun., Apr. 26, 2009 | April general meeting | Clark College | | |
| Sun., Mar. 22, 2009 | March general meeting | Hilton Portland and Executive Tower | | |
| Sat., Feb. 21, 2009 | February general meeting | Gresham Library | | |
| Sun., Jan. 18, 2009 | January general meeting | Borderlands Games | | |
| Sun., Nov. 9, 2008 | November general meeting | Portland State University | | |
2008 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sat., Oct. 11, 2008 | Annual Membership Meeting | Hilton Portland and Executive Tower | | |
| Sat., Aug. 16, 2008 | August final pre-con general meeting | Doubletree Portland—Lloyd Center | | |
| Sun., Aug. 3, 2008 | August general meeting | Doubletree Portland—Lloyd Center | | |
| Sat., July 19, 2008 | July general meeting | Doubletree Portland—Lloyd Center | | |
| Sun., June 22, 2008 | June general meeting | Clark College | | |
| Sun., May 18, 2008 | May general meeting | Portland State University | | |
| Sun., Mar. 16, 2008 | March general meeting | Borderlands Games | | |
| Sun., Feb. 10, 2008 | February general meeting | Clark College | | |
| Sat., Jan. 12, 2008 | January general meeting | Doubletree Portland—Lloyd Center | | |
| Sun., Nov. 11, 2007 | November general meeting | Salem Public Library | | |
2007 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sun., Oct. 7, 2007 | Annual Membership Meeting | Doubletree Portland—Lloyd Center | | |
| Sat., Aug. 25, 2007 | August final pre-con general meeting | Hilton Vancouver Washington | | |
| Sat., Aug. 11, 2007 | August general meeting | Hilton Vancouver Washington | | |
| Sun., July 15, 2007 | July general meeting | Hilton Vancouver Washington | | |
| Sat., June 16, 2007 | June general meeting | Hilton Vancouver Washington | | |
| Sun., May 20, 2007 | May general meeting | Salem Public Library | | |
| Sun., Mar. 11, 2007 | March general meeting | Salem Public Library | | |
| Sat., Feb. 10, 2007 | February general meeting | DIVA classroom | | |
| Sun., Jan. 21, 2007 | January general meeting | Salem Public Library | | |
| Sat., Nov. 18, 2006 | November general meeting | Hilton Vancouver Washington | |
2006 Convention Year
| Date | Description | Location | ||
|---|---|---|---|---|
| Sat., Oct. 28, 2006 | Executive elections meeting | Chemeketa College | | |
| Sun., Aug. 27, 2006 | August general meeting | Red Lion on the River | | |
| Sat., July 22, 2006 | July general meeting | Chemeketa College | | |
| Sat., June 24, 2006 | June general meeting | Gateway Buffet Chinese Restaurant | | |
| Sun., May 21, 2006 | May general meeting | Red Lion on the River | | |
| Sat., Apr. 15, 2006 | April general meeting | Salem Public Library | | |
| Sun., Mar. 12, 2006 | March general meeting | University of Oregon | | |
| Sat., Feb. 11, 2006 | February general meeting | House of Louie | | |
| Sat., Jan. 14, 2006 | January general meeting | Chemeketa College | | |
| Sat., Nov. 12, 2005 | November general meeting | Central Library, Portland | |
2005 Convention Year
| Date | Description | Location | |
|---|---|---|---|
| Sun., Oct. 9, 2005 | General meeting and executive elections meeting | Central Library, Portland | |
