Cosplay Meetup Application

Application

Welcome to Kumoricon Cosplay Meetup Application

This form allows you to request a time slot to host a fandom-specific meetup in Hall A1 in the OCC during the convention weekend. If approved, your meetup will be listed in the Online Schedule during the convention. Application are open until full.

Please read carefully before submitting:

• Each meet up lasts 45 minutes with 15 min buffers to clear the space for the next group.
• You may host more than one meetup, but not of the same fandom.
• Once approved, no changes can be made to your day or time; please plan accordingly.
• If your meetup is not initially approved, you may join the wait list in the event another meetup cancels.
• If you need to cancel your meet up, please email cosplay.meetups@kumoricon.org.
• Kumoricon will not advertise or promote your meetup beyond listing it in the guidebook and adding it to the online schedule.

Cosplay meetup rules:

• No outside food or drink is allowed in the designated area. To avoid messes, enclosed or lidded water bottles are okay.
• Be aware of your time. Even though we have buffers, let’s be respectful to each other’s time slots.
• Please be respectful. This area is shared by multiple groups, so be mindful of your surroundings and considerate of others. This is a judgement free space!

By submitting this form, you are agreeing to be responsible for managing the meetup during your time slot. You are also responsible for any other social media announcements regarding your event. Kumoricon will not be providing any professional photographers for meetups.

This form is NOT for all Cosplay Meetups that are held over the weekend, only the meetups that will be authorized to use the designated space.

If you have any questions, please email cosplay.meetups@kumoricon.org