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Artist Alley Application FAQ

Where is the Alley this year? Is it in the OCC?

The Artist Alley will be located in Hall C alongside the Exhibits Hall, specific location to be announced for 2018. There is not a physical divider between artists and exhibitors for optimal flow.

How big is the Artist Alley this year? How many tables are there?

The Artist Alley for Kumoricon 2018 will be around the same size as for 2017. We care about the variety and ability for sales for our artists and thus always try to avoid overfilling the room. Tables themselves are 6 feet long by 2 feet wide by 30 inches tall.

What comes with a table purchase?

As with previous years, each table purchase comes with a 6-foot table, 2 chairs, and 2 memberships. If additional badges are needed for assistants, they may be purchased at a discounted rate.

Is fan art allowed?

Fan art is usually allowed in the Artist Alley. Fan art is defined as prints and other artistic items that include the likeness of a character or other element of a copyrighted property, and are neither official goods nor directly compete with official goods. Any goods traditionally classified as "bootleg" (for example, copies of official merchandise or media designed to compete with official items, unofficial, intended to appear official or defraud) are strictly not allowed, and we actively enforce our rules against bootlegs and patrol for them.

Kumoricon's position on fan art is based on industry guidance that anime conventions have received from publishers and other anime companies. In certain cases, we may need to restrict fan art. We will disallow fan art from any specific franchise or company if the publisher has asked us, either at our 2018 event, or at any time previously, to limit it. We may also disallow fan art based on guidance from other industries, which may particularly affect video game franchises and American / non-Japanese media franchises.

Our rules around trademarks are more strict. Trademarks are a separate matter from copyright, and publishers have communicated to anime conventions the need to be more restrictive with trademarks. Trademarked material includes series names, logos, and occasionally, even specific emblems, insignias, or fonts that appear in character likenesses. This means, for example, that artists cannot display series names or logos next to pieces of fan artwork, even if the fan art is an allowable piece.

In previous years, major anime companies have been present at Kumoricon and are likely to be again. Any requests that they have for copyright or trademark violations will be taken with utmost seriousness upon presentation. Kumoricon will comply with any requests from US licence holders.

Is there anything I can't sell?

The Artist Alley allows handmade, drawn, and printed crafts. Food (including teas or dried foods), drinks, traced art from official or non-original sources, and official merchandise are not allowed.

Ae there age requirements?

While we do not have a minimum age for Artist Alley participants, a parent or legal guardian must sign the Artist Alley contract for each participating minor.

Can I share a table with someone?

Artists may share their table with other artists who have been accepted to the Artist Alley, provided both artists (either together as a single portfolio or separately) have been accepted into the Alley. If the other artist was independently accepted, but you plan on sharing a table, please let us know via email. Only one artist will be the primary contact for the table and accept any and all legal responsibility for the space.

Artists may not share table space with artists who were rejected or waitlisted, or who did not apply at all; this is a common tactic to avoid the jury process and cannot be used to subvert the process. If you would like to add another artist's work to your submission prior to applications closing, please contact our Artist Alley team.

The original artist must be present at the table during the convention.

How are applications handled? Is it a juried process?

As in previous years, Kumoricon's Artist Alley will continue with a jury system for the 2018 event.

The Jury Process will begin after applications close, with notifications going out to all applicants within a month. The Jury System will be based on (in order of importance):

  1. Adherence to the Artist Alley rules and guidelines based on information in the application (incomplete applications are disqualified)
  2. Variety of products/offerings/artwork (categories of many types)
  3. Professionalism and completeness of portfolio

We are here to answer any questions about the process should you have them. No system will be perfect for every artist, but we built this process on feedback and will always strive to improve any system from year to year. For more information, please see our The Jury Process section.

When does registration open up?

For 2018, Kumoricon Artist Alley applications are open!

Applicants should take some time to fill out the form carefully, paying attention to the email field to make sure it is not misspelled (this is a common issue). Studios/individuals who are applying can submit examples of their artwork through photos or videos of booths at prior events (this is highly preferred), DeviantArt/YouTube tutorial/websites with example art, or any online link that gives example of at least 10 pieces of work. If you have a special exception for a specialty product, please let us know in the application.

When providing examples of your work, please do not link to sites that contain blog posts, cosplay photos, or many other things besides your work (like a Facebook page or overly text-heavy blog). Our judges want to see your work, and not have to work to find pieces.

After your application is accepted, you will be contacted by the Artist Alley team to confirm your registration and arrange payment. Responses will be provided to all applicants within a month of applications closing. Payment for the space is due within four weeks of registration links being sent. Kumoricon does not allow for refunds and transfers. In the event of an emergency cancellation, please contact our Artist Alley team.

Payments: Payments for Artist Alley tables may be made only via credit/debit card through our Artist Alley registration link. We will not take checks or cash at any time. Payment must be received within 4 weeks of a registration link being issued to the accepted artist. Once the registration link has expired, the pending artist will be notified that their application has been declined and the next applicant on the waitlist will be accepted. In the event that you need to cancel your table prior to the event, no refunds will be issued. Tables may not be transferred to another artist once an application has been accepted.

Why the strict rules about upfront payments, transfers, and refunds? In 2017, a very large number of artists reserved tables, missed many payment deadlines, were given accommodations and extensions by the Artist Alley volunteer staff, and still dropped their tables at a late date, causing much frustration for our Artist Alley volunteer staff and the waitlisted artists waiting to get into the Alley. We ask those who are interested in selling at the Kumoricon Artist Alley make that decision before the payment deadline, to make the process smoother for everyone and allow those who would like to sell the opportunity to do so with enough time to craft product for the event.

Why do I need to get a Portland Business License (PBL)? The City of Portland requires all vendors at events held within the city to have a Portland business license on file in order to sell. To comply with legal requirements, all exhibitor, artist, and small press vendors are required to have a PBL to sell at Kumoricon. Temporary PBLs are available from the Portland Office of Management & Finance. Please keep in mind it takes about two weeks on average to process your payment and provide a number.

Tips for applications

We will be checking for violations on the first pass, including, but not limited to:

  • Applications violating the stated rules of the Artists Alley. Notable rules that are more commonly pushed/broken include:
    • Logos of official licensed properties
    • Traced/copied official artwork, or very slightly altered work (splatter trace of official art)
    • Very slightly altered official merchandise
  • Incomplete applications. No names, no websites, no examples

The Jury Process

Applications are accepted based on the following criteria:

  1. Following the Alley rules: Many applicants will be rejected for not reading and understanding the alley rules. See the section above for more details.
  2. Differentiation of product: Our #1 goal is to have a diverse Artist Alley, with representation from crafts, 2D art, clothing, trinkets, jewelry, photography, and unique offerings. We look for a good mix of artists who have been a great part of the Alley in the past and new artists (both new to Kumoricon or selling in Alleys in general). The highest concentration of applications comes from the 2D prints art category and as such is one of the more competitive categories and many artists are wait-listed in this designation. This is not a reflection of the art itself, but the sheer number of these artists means that many will not make the first pass and may be wait-listed.

  3. Professionalism and preparation: We love artists who are enthusiastic, bring a good amount of work, and are raring to go for the alley! Applications with only a small few pieces of work or people who are unprepared and might only have a very sparse table at the event are less likely to be accepted.

We have no preference at Kumoricon for any style of artwork over another; 2D prints, original art, painters, photographers, crafters, jewelry makers, trinket makers, and clothing craftspeople are all welcome in the Alley and we take great care (it is in fact our #1 goal) to have a very balanced amount of each type of product in the Alley, providing the best selection for our attendees!

Why was I not accepted?

There are many many many reasons applications are not accepted, or are wait-listed, for the Alley, including (but not limited to) incomplete applications, breaking one or more of the stated rules, misspelled emails (if we can't contact you, we can't approve your application!), and more than anything, a large number of qualified applicants in a specific category.