Please email website@kumoricon.org if you have any problems with any form, or if you see any failure or error message.

↵ Return to the main staff area

↵ Return to the staff management menu

Change your password

Link your forum account

Update your personal details

View or change profile images or staff badge images you have already uploaded

Upload a profile photo or staff badge image

View proxy voting status

View org chart and member directory

View staff statistics

View simple member list

View a list of the medical information that members have entered

View T-shirt sizes/styles by staff member

View staff position list for program book

Assign a staff position to somebody who will report to you

View person directory with membership and approval status

View member directory with proxy authorizations

As Secretary, enter a record of another director's assignment of a staff position to somebody

As Secretary, enter a record of another director's approval or rejection of a pre-approval

Create a new person account

Generate dependent staff images

Flush sessions

Staff Registration Process

You are currently on step out of .

Staff Membership Pending

Pending Staff Pre-Approvals

The following staff pre-approvals are pending for positions that report to you:

Pending Staff Pre-Approvals

The following staff pre-approvals are pending:

Change Password

Suggested password generator: passphra.se

Link Forum Account

If you have an account on the Kumoricon forums, you can use it to log in as staff instead of creating a separate password. Linking your forum account is recommended as it means one less password to keep track of. Also, when you link your forum account, your staff position will appear as your title below your display name. However, linking a forum account is optional. If you don't have a forum account right now, you can link one later.

Skip linking a forum account

Staff Membership Policies

The staff positions you have been approved for:

You must read and agree to the staff membership policies before being ratified as staff.

Basics

Kumoricon staff are volunteers who commit their time and effort for such intangible benefits as the joy of the experience, camaraderie with fellow dedicated anime fans, and professional development.

Joining staff means you're pledging a commitment to the organization that lasts through the next annual convention. Every staff member holds one or more specific positions with a title.

When you join staff, you become a part of the Kumoricon family. Staff take on responsibility and ownership for a little (or big) piece of the convention, and are expected to be available to fill any need if an emergency or shortage occurs.

Kumoricon staff are voting members of Altonimbus Entertainment, the organization that produces Kumoricon. As part of the voice of staff in shaping the organization, staff members cast a vote in annual elections for the next year's President and directors.

Application

You become staff once you are approved for, and officially register for, a specific position. Approval is at the discretion of the position's director. Registration requires submitting a completed staff form, signing these policies, and ratification by the Secretary.

Once you join staff under one position, you can change to a different position, or add an additional position, provided you have the permission and approval of each supervising director.

Each staff position lasts through the end of that year's convention. Staff wishing to renew must re-apply each year.

Joining staff covers your entry to the convention by granting you automatic convention membership. If you previously registered as an attendee, then changing to staff is an upgrade, and you are eligible for a refund.

Requirements

Staff must be at least age 18 at the time of appointment, or at least 16 with a parent permission form. (Exceptions may be granted in certain circumstances.)

A staff position may involve both a pre-convention and at-convention component. Staff are responsible for meeting the time and work requirements for their positions.

Staff must remain in communication with their supervisor for each of their positions.

Staff who hold more than one position are responsible for working with each of their supervisors to make sure that they are able to meet the requirements of each position and resolve any time conflicts.

Restrictions

You may not claim to officially represent, or act on behalf of, Altonimbus Entertainment except as permitted by your official duties or with permission of your manager or director.

When you interact with attendees or with the public, your actions always reflect on the organization. Staff are responsible for ensuring that their behavior professionally represents the organization.

Staff members should never spend money on any item or service for Altonimbus Entertainment without prior written approval from their director. Reimbursement requires written approval and itemized receipts.

Confidentiality

In the course of your staff duties you will likely encounter internal information which should remain private. Different types of information have different levels of sensitivity. When in doubt, you are responsible for learning the appropriate level of sensitivity of the information you encounter or work with, speaking with your manager or director as needed, and maintaining privacy or confidentiality accordingly.

Certain pieces of information are always treated as very sensitive. You may only communicate such information to other staff on a strictly need-to-know basis and only under the direction of your manager or director. These include but are not limited to:

• Personally identifiable information about attendees, including but not limited to attendee or member databases, addresses, email addresses, phone numbers, or birthdates
• Disputes or incident reports involving staff or attendees
• Department or organization budgets
• Identities or details of guests of honor, industry guests, or partners which have not been publicly announced
• The existence or details of venue contracts which have not been publicly announced
• Any type of information planned for announcement at a later date or time

For information which is not as sensitive, you must be appropriately discreet, but you can sometimes share such information with other staff as is convenient, or in certain cases, with people outside of staff.

Privacy

Staff members may be listed publicly by name and position.

Staff member names, positions, email addresses, phone numbers, and cities are listed in a directory only accessible to current staff members. A staff member's photo is displayed to all staff up and down that individual's chain of command, and to all convention executives. A staff member may change a privacy setting to make their photo visible to the entire staff. Staff members who have positions reporting to them may also access the email addresses of previous staff to ensure registration invitation emails are sent to the correct address.

Resignation

A staff member may resign from one or more staff positions by delivering written notice to either the Secretary or to the director to which the staff member reports. Because it is possible for a staff member to hold more than one position, the resignation should specify the exact position(s) the member is resigning from. Resignation from all current staff positions will result in resignation as a member of Altonimbus Entertainment.

Removal

Unfortunately, it is occasionally necessary to remove a staff member from a position. The director to which a staff member reports for a specific position will make such a decision if it becomes necessary. The staff member may request an appeal from the director or the whole board regarding a removal. The director or the whole board will decide whether to hear an appeal on a case-by-case basis.

Also, occasionally, an individual will be barred from becoming staff either indefinitely or for a certain period of time. Such an individual may request an appeal to lift this status. The board will decide whether to hear such an appeal on a case-by-case basis. Appeals will usually not be heard in the 90 days leading up to the convention. In hearing an appeal, the board will decide whether the appeal will be heard by the whole board, or only by certain directors. The board, among other factors, may consider the amount of time that has passed since the individual's offenses in deciding either whether to hear an appeal or in considering a specific appeal. The board may contact the individual with questions prior to deciding whether to hear an appeal. If the board decides to lift the status barring an individual from becoming staff, understand that this does not mean the individual has now been granted a staff position; it only means that the individual may now apply for positions. It is possible that an individual will be unbarred from staff but will then not, in fact, be appointed to any staff positions.

Agreement

Click "Send" below and the policies will be sent to your email address.

At the end of the email, there is a code. You must enter the code below to indicate agreement with the staff membership policies.

Staff Quiz

You must take this quiz to complete your staff registration. These questions are based on the convention policies and the staff policies, and answers can be found therein. As you mark each question, whether your answer is correct or incorrect will be revealed immediately. You can change your answer until you get it correct.

Person Directory

Organizational Chart and Staff/Member Directory

Term:
Select . . .

Organizational Chart

The organizational chart diagrams all the staff positions within the convention, showing which staff positions report to whom. Each staff member should work with the person they report to for guidance on their staff duties. The organizational chart also indicates the rank of each position with an icon. The rank is a broad classification of the level of responsibilities and amount of work in a staff position, and it indicates relative position in a chain of command.

Staff/Member Directory

Staff registration is now closed for Kumoricon 2014. We are still accepting volunteers at the convention!

Before applying to a position, please review Get Involved to find out more about staffing Kumoricon.

In addition to the list, new openings and other opportunities will sometimes be posted to the Get Involved forum area. You are also strongly encouraged to attend one of our monthly general meetings, where current and future staff meet up to plan. These meetings are open to the public and the dates are announced on the front page news and on the meetings page.

The organizational chart diagrams all the staff positions within the convention, showing which staff positions report to whom. Each staff member should work with the person they report to for guidance on their staff duties. The organizational chart also indicates the rank of each position with an icon. The rank is a broad classification of the level of responsibilities and amount of work in a staff position, and it indicates relative position in a chain of command.

Assign staff position

Enter name

Enter the name of the person to assign the position to. As you start typing, existing names are displayed. The system contains accounts for people who have held any position going back to 2007. Accounts carry over year-to-year, so a single person will have no more than one account even if they staffed for multiple years.

Please check the existing names carefully to avoid creating a new account for somebody who already has an account.

Submit

Review Pending Staff Pre-Approval

has been pre-approved for , by .

Staff History

Actions

Actions History

Reset Password

Send a password reset link to the person via email.

Personal Details

Staff Membership Policies

Date policies agreed to:

Staff Quiz

Date staff quiz completed and received:

Payment

When was the payment certified/received? (To use the current time, leave blank.)

Payment method:
Select . . . Cash Check Money Order Acteva Registered as attendee Policy exemption (volunteer credit, CWE, lifetime badge, etc.) Director's discretionary exemption

Parent Permission

When was the parent permission certified/received? (To use the current time, leave blank.)

Staff Images

Any image can be set to be either your staff profile photo for the website staff directory (visible to staff only, not the public), or your staff badge image. You can only have one profile photo active at a time, and one staff badge image selected at a time. Any other images stored in your account are private. Setting a staff profile photo is optional. However, even if no image is marked as a staff profile photo, the Kumoricon executives (not all staff) may view the "private profile photo" that we have uploaded. This is so that directors can identify their staff.

All images stored in your account (even ones not currently assigned any usage) might be visible to website staff in the course of making software improvements, or when troubleshooting problems with the website. If you do not wish an image to appear to website staff, please delete it completely. (To delete your "private profile photo", please contact secretary@kumoricon.org.) Deleted images are removed from the live website files immediately, but may persist in data backups.

For any image below, you can change how it is cropped, change how it is used (profile picture or staff badge image), or delete it (except for the "private profile photo").

Upload a new profile photo or staff badge image

Edit Staff Image

If you want, you can crop your image: Drag a rectangle on the image below to set the visible area. Drag from the top-left corner that you want to be visible down and to the right, and end at the lower-right corner. The shaded blue area outside of the rectangle that you drag will be cropped out. If the cropping isn't where you like, you can drag again until you have it positioned how you like. If no blue shaded crop areas are present, that means the entire image will be used.

↵ View images already saved in your account

Upload Image

Upload an image below. After uploading, you will be given the option to crop the image, and then to choose whether to make it your profile photo or staff badge image.

Most images can be uploaded as-is. No specific resolution is required. Also, the image can be any shape (aspect ratio), and the system will preserve the proportions of your image (the aspect ratio will not be changed). For PNG images, transparency will be preserved. However, please note the following restrictions:

• The image must be in JPEG or PNG format.
• The image file must be no larger than 5MB.
• The width and height must each be between 50 and 5000 pixels on a side.
• The total number of pixels must be less than 11MP (11 million pixels) for JPEG format images, and less than 6MP (6 million pixels) for PNG format images. The number of pixels is the width multiplied by the height. For example, a 3000x2000 pixel image is 6MP (6 million pixels).
• For staff badge images, the image will be the largest on your badge if it is a square (same, or close, dimensions in width and height). However, any shape is allowed, and your image will not be distorted. (Keep in mind you can adjust the cropping after you upload, which affects the final shape.)

Proxy Voting Status

Policy

A member may delegate his or her vote to a different member, who becomes known as the proxy. In such an arrangement, the delegating member is known as the principal.

If a member is unable to attend a meeting at which a vote will occur, he or she may wish to authorize another member to cast his or her vote by proxy.

An authorization to vote by proxy applies to any vote of the membership at a meeting of the membership. This includes votes for candidates in elections, bylaws amendments, procedural votes, and any other matter put to the membership.

How an individual casts a proxy vote is between the principal and the proxy. The principal and proxy might reach an agreement on how to vote, or the principal might instruct the proxy to vote however the proxy wishes. No matter the agreement (or lack of agreement), the vote cast by the proxy is final.

A member may only authorize one proxy at a time for a particular meeting.

A member may only act as proxy for a maximum of two other members for a particular vote.

A principal may revoke a proxy authorization at will.

For full details, please read the proxy policy and form.

Your Status

To authorize a different proxy on a particular meeting date, you must first revoke the existing one.

Authorize proxy online

Authorize Proxy

Revoke Proxy Authorization

This will revoke your previous proxy authorization for for the date of . When you click "Revoke" below, the member will receive a notification email.

Confirm revocation of proxy authorization.

Proxy Authorization List

Create Account

Creating a new account does not grant membership, assign a position, notify the person, or allow them to log in. Creating an account in this manner without assigning a position is useful if the person is submitting staff form details, policies agreement, or payment before being approved for a position.

Please ensure that the person does not already have an account (including similar, or changed, names) before creating one.

Membership Ratification

When was the ratification performed? (To use the current time, leave blank.)

Member Statistics

Member statistics count all current members. This includes persons who are only members in the still active previous term during the overlap period (but have not yet been ratified for a staff position in the current term).

Staff Statistics

All staff statistics only count ratified staff for the current term (not necessarily all current members).

Counts

Position Breakdown

The first number (in green) is the number of staff holding the position or a position that reports to it, and the second number (in blue) is the number of position assignments for this position and those reporting to it. The sum of the numbers in green at the top level will exceed the number of total staff (and the percentages will exceed 100%) because a person can hold multiple positions. However, the sum of the numbers in blue at the top level will equal the sum of position assignments (and the percentages will add to 100%).

Cities

Member List with Medical Notes

The following current-term members have entered information into the medical notes field. The field is worded "Would you like us to be aware of any particular allergies or medical conditions?".

Staff List with T-Shirt Sizes/Styles

Staff List for Program Book

Persons are sorted first by whether they are a board member, then:

• Board members (meaning, persons holding at least one board-designated position) are sorted based on the linear order in the org chart of their board position.
• Non-board members are sorted alphabetically by (last) name.

For each person, if more than one position is held, then the positions are sorted first by rank (executive, manager, coordinator, general, making no distinction between different levels in the org chart of the same rank), and then, within a given rank, by linear order in the org chart.

A person is only listed once. (Multiple positions, if held by a single person, are not split up into different places.) All positions are listed under the single listing, regardless of where the person is listed.

Simple Member List