Kumoricon Staff Membership Policies
A Kumoricon staff position comes with great power, and great responsibility. Please remember the basic rules:
- As staff, your behavior reflects on the convention. People will make judgments about the entire convention based on the actions of one staff member. Show the world—and your fellow staff—your best.
- Joining staff means you're pledging a commitment that lasts through the next upcoming convention. Some of your work obligations might be pre-con, and some might be at-con. You're also promising to be available during emergencies and shortages during the times you are on site.
- Keep in communication with your manager or director. Not sure about something, or what to do next? Ask! This goes double if you have more than one position. It's your responsibility to make sure you communicate time conflicts in advance.
- Staff may not speak as representatives for the convention, officially or unofficially, unless your individual position specifically allows this.
- Similarly, staff may not make decisions or commitments for the convention, except for duties under your individual position title.
- All spending is budgeted. Staff may not spend money for Kumoricon (or sign contracts for Kumoricon) without prior approval from their director or manager. Reimbursement requires written approval and itemized receipts.
- Keep private information confidential. It's ok to talk to people outside the con about the work you do for the con, and what your job is like. But certain information is sensitive and should only be shared with staff who have a genuine need to know. If you aren't sure, it's your responsibility to ask your supervisor about what is sensitive. Certain things are always treated as very sensitive:
- Personally identifiable information about attendees, including but not limited to attendee or member databases, addresses, email addresses, phone numbers, or birthdates
- Disputes or incident reports involving staff or attendees
- Department or organization budgets
- Identities or details of guests of honor, industry guests, or partners which have not been publicly announced
- The existence or details of venue contracts which have not been publicly announced
- Any type of information planned for announcement at a later date or time
Why Join Staff?
All staff are volunteers—including the top executives and board. But most of us find it to be a lot of fun. You get intangible benefits like the joy of the experience, camaraderie with fellow dedicated anime fans, and professional development. Also, staff are members of Altonimbus Entertainment, with voting rights in elections.
How to Sign Up
- Normally, staff must be at least 16 years old at time of appointment. We sometimes make exceptions. Also, if you're under 18, you need a parent permission form.
- Approval to become staff is at the discretion of the position's director, so get that first. You become staff once you are approved for, and officially register for, a specific position title. (There is no "general staffer", like there are with non-staff volunteers.) Registration requires submitting a completed staff form, signing these policies, and ratification by the Secretary.
- You can change or add positions later, provided you have the permission and approval of each supervising director.
- Joining staff covers your entry to the convention by granting you automatic convention membership. If you previously registered as an attendee, then changing to staff is an upgrade, and you are eligible for a refund.
Staff members may be listed publicly by name and position.
Staff member names, positions, email addresses, phone numbers, and cities are listed in a directory only accessible to current staff members. A staff member's photo is displayed to all staff up and down that individual's chain of command, and to all convention executives. A staff member may change a privacy setting to make their photo visible to the entire staff. Staff members who have positions reporting to them may also access the email addresses of previous staff to ensure registration invitation emails are sent to the correct address.
A staff member may resign from one or more staff positions by delivering written notice to either the Secretary or to the director to which the staff member reports. Because it is possible for a staff member to hold more than one position, the resignation should specify the exact position(s) the member is resigning from. Resignation from all current staff positions will result in resignation as a member of Altonimbus Entertainment.
Unfortunately, it is occasionally necessary to remove a staff member from a position. The director to which a staff member reports for a specific position will make such a decision if it becomes necessary. The staff member may request an appeal from the director or the whole board regarding a removal. The director or the whole board will decide whether to hear an appeal on a case-by-case basis.
Also, occasionally, an individual will be barred from becoming staff either indefinitely or for a certain period of time. Such an individual may request an appeal to lift this status. The board will decide whether to hear such an appeal on a case-by-case basis. Appeals will usually not be heard in the 90 days leading up to the convention. In hearing an appeal, the board will decide whether the appeal will be heard by the whole board, or only by certain directors. The board, among other factors, may consider the amount of time that has passed since the individual's offenses in deciding either whether to hear an appeal or in considering a specific appeal. The board may contact the individual with questions prior to deciding whether to hear an appeal. If the board decides to lift the status barring an individual from becoming staff, understand that this does not mean the individual has now been granted a staff position; it only means that the individual may now apply for positions. It is possible that an individual will be unbarred from staff but will then not, in fact, be appointed to any staff positions.