Author Topic: Mascot 2012 and book cover 2011 contests  (Read 14168 times)

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Offline JeffT

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Mascot 2012 and book cover 2011 contests
« on: May 22, 2011, 06:33:00 PM »
Announcing the launch of three contests:

*** The Mascot 2012 Contest ***
*** The Program Book 2011 Cover Contest ***
*** The Pocket Programming Guide 2011 Cover Contest! ***

Artists, here's your chance to make your work a part of Kumoricon.

The grand prize winner of the mascot contest will receive a free Artists Alley booth at Kumoricon 2012.

The grand prize winners of each cover contest will receive a free Kumoricon 2011 T-shirt, and the winner's choice of one other Kumoricon merchandise item.

The mascot will be prominently used in Kumoricon art and publicity material for the 2012 convention year, including but not limited to the web site, promotional flyers and posters, advertisements, merchandise, and badges. It should be an immediately attractive, original, anime-style character or characters reflecting the "cloudy" theme of Kumoricon, typically with an umbrella. We need two versions: one adult or teen, and one chibi.

The cover of the 2011 convention program book introduces attendees to the convention upon arrival; every attendee receives one. It is full color and letter size. Fully detailed, colorful backgrounds and foregrounds work best.

The cover of the 2011 pocket programming guide is a smaller, simpler design, in grayscale. Lightly detailed and shaded or all-white backgrounds, with strong, contrasting shades, lines, and geometric patterns work best.

Due date and time: Sunday, July 10, 11:59:59pm, Pacific Daylight Time.
How to enter: Email to website@kumoricon.org, with the files included as attachments (or a link to the download if it is too big to email). You can also arrange alternate delivery as long as it arrives by the due date and time.
Who may enter: Anyone except Kumoricon board members and Kumoricon staff who are involved in running the contest.
What must be included to enter:

1. The full name of the entrant or all entrants.
2. The name or nickname to display as credit in the gallery.
3. A working email address where you can be contacted (if not specified it will be assumed the one it is sent from).

Summary of rules: (see fine print below for full rules)

  • Entries should represent themes of Kumoricon, such as clouds, the color blue, or umbrellas. (These are examples, and an entry need not have all of these things.)
  • Winning entries, including variations, become the intellectual property of Kumoricon.
  • Kumoricon may display all entries in galleries or use them as extra art.
  • Entries must be solely the original work of the credited entrants.
  • Entries cannot have been used by other organizations (such as mascots for other anime conventions).
  • Entries must be appropriate for all ages, and appropriate for Kumoricon publicity.
  • An entrant can enter multiple, completely unique entries.
  • An entrant can update an entry, replacing its prior version.
  • Entries in previous years' contests may re-enter if they did not win.
  • We may, at our discretion, accept slightly late entries, with penalty.
  • For book cover entries, if the same design is entered and wins for both books, the Kumoricon board may select the second-place winner instead for one of the two.
  • Entries should be at least 300dpi (for the mascot, assume filling a letter-sized page), or vector format. Our printer prints pure black at 1200dpi. Typed text should be kept outlined, if possible.
  • Entries may be submitted in any graphics format that can be read by Photoshop, Illustrator, Acrobat, GIMP, Inkscape, any current web browser, or any MS Office program. This includes PNG, JPEG, SVG, PSD, AI, PDF. We recommend using a non-lossy format, with as high of quality settings as possible.
  • For book cover entries, please submit with text, but keep the text on a separate layer. We may need to move or change text, so we may request, for a winning entry, a version with no text, or with specific text changes. "Kumoricon" is spelled exactly as shown (no hyphen, no spaces, only "K" capitalized).
  • For book cover entries, we may crop entries which are at an incorrect aspect ratio. Entries at a severely wrong aspect ratio may be disqualified.
  • Nobody can use the forums to talk about specific entries until voting has ended.

Additional Rules for the Mascot Contest

Color format: Full color

Rules:

  • Each entry must contain (1) an adult or teen mascot, and (2) a chibi mascot; of the same character and style.
  • Although typically the mascot is one person or character, it may be more than one, but the totality of the mascot must be drawn in both standard and chibi forms.

Additional Rules for the Program Book Cover Contest

Aspect ratio: 8.5" by 11" (portrait)
Color format: Full color

Additional Rules for the Pocket Guide Cover Contest

Aspect ratio: 8.5" by 5.5" (landscape)
Color format: Grayscale

Contest administration summary (see fine print below for full rules)

  • We will confirm entries as they are received.
  • Voting will be performed online by staff over a weeklong period, with the entries anonymized, with the staff ranking any or all of the entrants as desired and the Schulze method used to determine the winners.
  • Once voting is closed we'll post the galleries publicly before the winners are announced.
  • The mascot contest winner will be announced at the Closing Ceremonies of Kumoricon 2011.
  • The cover contest winners will be announced at the bag stuffing meeting prior to Kumoricon 2011 when the staff get their first looks at the books. Right after this meeting we'll announce it online.
  • If we receive a large number of entries, we may pre-screen them. (We haven't needed to do this yet, and our ranked voting system accommodates large numbers of entries, but we may if need be.)
  • We reserve the right to modify the contest once it is underway, or even after it closes, if unforeseen circumstances require it. (For example, extend the due date if we don't get enough entries, or repeat the contest, or even throw it out, if we lose data.) If this happens, due care will be taken to follow the spirit of the rules and be as fair as possible to all entrants.

The fine print

    • All rules stated above apply. Additionally, these rules in the "fine print" section apply, and take precedence if they address the same issue as the above in more detail, or are found to conflict with any rules stated above.
    • Winning entries become the intellectual property of Kumoricon, including alternate variations or derivate works of the winning entry that the artist may have already drawn or may later draw (whether or not by request of Kumoricon). Therefore, all entrants commit to this possibility at the time of entering. Once a winner for each contest has been announced, this commitment is relieved for all non-winning entries in that contest.
    • Winning entrants retain any rights they have to display, copy, distribute, and sell their winning art for strictly personal purposes (no publicity purposes), provided the entrants do not imply or state that they represent Kumoricon, and provided that the pieces of art so distributed or displayed are not implied to be or represented as official pieces of Kumoricon merchandise, unless Kumoricon has authorized such activities.
    • Entrants give perpetual, irrevocable permission for Kumoricon to display their entries in galleries and to use the entries as ancillary art in program, signage, and publicity material produced for the 2011 and 2012 conventions, and to continue to publish and make available copies of these materials in perpetuity, whether or not those entries win the contest.
    • Entries must be original work, and solely the work of the entrant or entrants. Entrants must be authorized and able to assign ownership of the entry to Kumoricon, and to grant Kumoricon permission for the described uses, per the above rules describing such.
    • More than one person may contribute jointly to an entry, but all people must be identified in the submission and are considered entrants.
    • Entries may not have been previously used for publicity purposes by any organization or person. (It is acceptable, however, if the entry was previously or is currently displayed in a gallery; for example, a portfolio of that artist's work.)
    • Content and theme: Entries must be appropriate for all ages. Content, design, and themes of the entries must be appropriate and suitable for their intended uses, including their use as publicity for Kumoricon, at the discretion of the Director of Publicity or the Kumoricon board.
    • Entries displayed for voting in the contest must be anonymous, and not have identifying marks. All displayed entries will be credited to their entrants after the close of voting. Entrants, if they wish, may submit a second version containing a signature or marks which will be used for future display in contest galleries.
    • Entrants must not talk about or link to their entries, or discussion about their entries, or any entries in the contest, on the Kumoricon forums, private messages, mailing lists, or other Kumoricon communication systems, or bulk messages of any form to staff, until we have announced that a winner has been determined. (Non-entrants are also obligated to obey this rule, as a rule of the forums.) This is to help ensure fairness in the voting.
    • An entrant may enter more than once, but each design must be completely unique from others by the same entrant. (If two different people had produced them, and neither could be said to be copying from the other, then the two entries will be considered "unique". Otherwise, not.)
    • An entrant may send an updated version of an entry prior to the due date for entries, replacing the prior entry.
    • Entries received very shortly after the due time of 11:59:59pm may be accepted at our discretion, but if they are, we reserve the right to apply a score penalty to those entries in the voting formula based on how late they are. Because we usually receive some late entries, this is probably the most fair way to handle this situation in order to be fair both to those who entered on time, and those who may have experienced delays uploading large files.
    • We will confirm to entrants that their entries have been received. We will send confirmations as we receive entries. Entrants are responsible for entering soon enough so that if there is a problem with the entry, it can be re-sent by the due date for entries. We reserve the right to accept late entries in individual cases if there is a problem due to our error, but entrants are ultimately responsible for ensuring that their entries are received in time.
    • Voting is open to staff who have officially registered (submitted signed form, paid dues, and been approved and ratified, and any other applicable staff membership policies in place) by the start of voting. Staff registering after this point may still vote if we enter their data before the close of voting.
    • Voting will be done online shortly after the close of voting. Voting will be performed using the Schulze method, which is a type of Condorcet method. In this method, voters rank their choices in order rather than selecting just one. There are many systems of ranked voting which compute the winner differently. The method used here, the Schulze method, has been selected because among all known ranked voting systems, it most encourages voters to rank their choices in their true order of preference, rather than using "strategic voting". For example, if voters were to only select one choice, then voters would be discouraged from picking their true favorite if they didn't perceive it to be popular, because it would be "wasting" a vote. However, with the Schulze method, it is in each voter's best interest to list their true entire preference order. Ultimately, this system makes it most likely that the true preference of the voters, as a group, is selected as the winner. Voters don't need to rank every candidate on their ballots, but it is in their best interest to do so. (Voting for just one does not increase the weight or "strength" of that vote.)
    • Entries which do not meet the criteria in the rules may be disqualified, and entrants not participating in the contest according to the rules may have their entries disqualified. If this is discovered after a winner is announced, the award may be revoked.
    • If an insufficient number of entries is received, an unsuitable entry is chosen in the voting, or if, for any reason, the voting cannot be completed, for reasons including, but not limited to, technical problems with the voting, loss or corruption of ballot data, or insufficient number of votes received, then the Kumoricon board reserves the right to extend the due date for entries, change the start or end dates of voting, annul the voting, run a new election, or choose an entry as the winner, at its option. If, for any reason, the selected winner is not the winner determined by the voting, Kumoricon will release a statement identifying such fact.
    • Kumoricon reserves the right to add, remove, or modify rules, or make special allowances or changes to the contest, at its discretion, to resolve any unforeseen circumstances or problems which may arise, in the interest of ensuring fairness and seeing that the contest is completed according to the intent and spirit of the rules.

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    Offline ScrumYummy

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #1 on: May 25, 2011, 04:34:47 PM »
    CYMK or RGB?

    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #2 on: May 25, 2011, 04:37:32 PM »
    Either is fine... if you send CMYK we'll use that for the prints and convert to RGB for web display.
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    Offline Gryffinclaw Princess

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #3 on: May 26, 2011, 10:58:45 AM »
    Can entries be hand drawn and scanned?
    Or do they have to be done on a computer program?

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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #4 on: May 26, 2011, 11:50:28 AM »
    Can entries be hand drawn and scanned?
    Or do they have to be done on a computer program?

    Either is fine. Most entries are in fact digitally drawn, but that's not a rule and hand-drawn is definitely acceptable.
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    Offline Chiroyo

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #5 on: June 05, 2011, 08:12:10 PM »
    o.o Oh wow it started again this year! I didn't expect it to start so soon @_@' aaah, now I have to rush to finish in 5 days o.o

    Is there a size/resolution the mascot images should be at?
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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #6 on: June 05, 2011, 08:29:44 PM »
    o.o Oh wow it started again this year! I didn't expect it to start so soon @_@' aaah, now I have to rush to finish in 5 days o.o

    A month and 5 days.

    Quote
    Is there a size/resolution the mascot images should be at?

    Around 300 dpi at letter size, but we don't have an exact value, since it'll scale to whatever we need.
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    Offline Chiroyo

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #7 on: June 05, 2011, 09:36:10 PM »
    o.o Oh wow it started again this year! I didn't expect it to start so soon @_@' aaah, now I have to rush to finish in 5 days o.o

    A month and 5 days.

    Quote
    Is there a size/resolution the mascot images should be at?

    Around 300 dpi at letter size, but we don't have an exact value, since it'll scale to whatever we need.

    ohhh .__. now I feel stupid. Sorry, I didn't read it carefully ^^'

    Thank you very much for answering my question :3
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    Offline lychee-twist

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #8 on: June 05, 2011, 10:40:07 PM »
    Whoo vector art!
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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #9 on: June 05, 2011, 10:42:11 PM »
    Whoo vector art!

    I wholeheartedly agree. :) We can accept vector art for any of these contests. In fact, this gives us a bit more flexibility. One year we could take elements of the cover winner and use them elsewhere in the book because it was vector art.
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    Offline miko murphy

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #10 on: June 08, 2011, 06:06:32 AM »
    Wow, the mascot contest seems to come faster and faster each year, soon we'll be like sakuracon and post the new one as soon as everyone is back to home and rested. I wonder if my friend would like to try again though. hmmm ???
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    Offline Chiroyo

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #11 on: June 24, 2011, 11:38:23 AM »
    o3o~ So is it okay if we display our entries in a non-Kumoricon-associated place, such as deviantART prior to the conclusion of the voting, or is this not acceptable?
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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #12 on: June 24, 2011, 06:14:31 PM »
    o3o~ So is it okay if we display our entries in a non-Kumoricon-associated place, such as deviantART prior to the conclusion of the voting, or is this not acceptable?

    Quote
    • Entries may not have been previously used for publicity purposes by any organization or person. (It is acceptable, however, if the entry was previously or is currently displayed in a gallery; for example, a portfolio of that artist's work.)
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    Offline @random

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #13 on: June 24, 2011, 06:33:47 PM »
    I.e. your personal DevArt gallery is fine, but a character your anime club used last year for event posters (or other promo purposes) isn't?
    This is my serious voice. Otherwise, I'm just another anime fan, not a moderator.

    Offline lychee-twist

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #14 on: June 24, 2011, 07:13:10 PM »
    Wow, the mascot contest seems to come faster and faster each year, soon we'll be like sakuracon and post the new one as soon as everyone is back to home and rested. I wonder if my friend would like to try again though. hmmm ???

    MAN. No kidding! My friend had to remind me how close this was getting! Yeesh! I never did get my entry from last year finished. Maybe, if I work really hard, I'll get two in this year.
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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #15 on: June 24, 2011, 07:28:41 PM »
    I.e. your personal DevArt gallery is fine, but a character your anime club used last year for event posters (or other promo purposes) isn't?

    Correct.
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    Offline Chiroyo

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #16 on: June 24, 2011, 07:58:33 PM »
    o3o~ So is it okay if we display our entries in a non-Kumoricon-associated place, such as deviantART prior to the conclusion of the voting, or is this not acceptable?

    Quote
    • Entries may not have been previously used for publicity purposes by any organization or person. (It is acceptable, however, if the entry was previously or is currently displayed in a gallery; for example, a portfolio of that artist's work.)

    oops, sorry for not noticing ^^; thanks for answering my question!
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    Offline Shout

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #17 on: July 11, 2011, 02:09:25 AM »
    It's over! I can relax now. Just gotta wait for the results now. :)

    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #18 on: July 11, 2011, 02:25:27 AM »
    I've responded to every entry that I've received. If you sent an entry and haven't heard back, please contact me immediately at website@kumoricon.org and PM me on the forums (just to make sure)!
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    Offline ScrumYummy

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #19 on: July 13, 2011, 09:50:30 AM »
    Is there an estimate for when we will know the results of the contests? :D

    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #20 on: July 13, 2011, 09:57:44 AM »
    Is there an estimate for when we will know the results of the contests? :D

    Mascot winner is announced at Closing Ceremonies at the con. Book winners are announced at the bag stuffing meeting one week before the con, and right afterward online.
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    Offline ScrumYummy

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #21 on: July 13, 2011, 05:10:14 PM »
    Thank you!

    Offline agpgirl

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #22 on: July 15, 2011, 08:52:46 PM »
    So the contest is over for the 2012 mascot??

    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #23 on: July 15, 2011, 08:53:47 PM »
    So the contest is over for the 2012 mascot??

    Yep.
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    Offline Mocha Cat

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #24 on: July 26, 2011, 12:47:25 PM »
    So hey, like super anxious, When are the entrys going to be posted up on the website??  ??? ;D

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #25 on: July 27, 2011, 09:42:45 PM »
    So hey, like super anxious, When are the entrys going to be posted up on the website??  ??? ;D

    It might be a couple of weeks. Staff voting still runs through the upcoming weekend. This is the very busiest time of year for web and publicity. :)
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    Offline lychee-twist

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #26 on: July 28, 2011, 04:41:40 PM »
    Jeff, my apologies. I never got my pictures rescanned so don't worry about it if you have been.
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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #27 on: July 28, 2011, 10:17:59 PM »
    Jeff, my apologies. I never got my pictures rescanned so don't worry about it if you have been.

    It's ok, we're using the latest one you sent.
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    Offline Shout

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #28 on: August 02, 2011, 04:24:57 AM »
    CRUMCAKES. With my new monitor, I can tell a couple opacities and thicknesses are off from what they should be. If those are easily fixed, will the judges care?

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #29 on: August 02, 2011, 06:38:31 PM »
    Sorry, we'd only accept a revision prior to the deadline, or possibly very shortly after it (like a few hours, or within a day if you told us in advance). The voting has already wrapped up, anyway. :) We'll be determining the winner shortly.
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    Offline JeffT

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #30 on: August 07, 2011, 05:07:23 PM »
    The galleries are now available for perusing, with the winners a mystery:

    http://www.kumoricon.org/mascots-covers
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    Offline lychee-twist

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #31 on: August 09, 2011, 12:37:38 PM »
    D<D<D<D< aowirhsrgoishgsprharqG!!!!!!!!!

    OMG Jeff! I cant beleevzors tat u wuddnt post my cover entryyyyyyyy!!!! I wUrKed soooo hard on itt!!!!!!111!!!1!!

    Iit wuz ttly goin 2 win 2!!!!

    « Last Edit: August 09, 2011, 12:38:05 PM by lychee-twist »
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    Offline lychee-twist

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #32 on: August 09, 2011, 12:39:16 PM »
    Serious note. I made mine for a lark and did it in fifteen minutes. Here was my "entry" for the cover contest ;)
    Thank you for not posting this on the main site. Hahaha! Maybe next year I'll manage my time better to get an entry in.

    http://fc07.deviantart.net/fs71/f/2011/192/c/3/kumoricon_cover_art_2012_by_lychee_twist-d3loejw.jpg
    « Last Edit: August 09, 2011, 12:40:04 PM by lychee-twist »
    Kumoricon '12: Effie Trinket from "The Hunger Games"

    Offline AllyKat

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #33 on: August 09, 2011, 01:36:30 PM »
    I TOATALLY TOLD HIM HE SHULD HAVE POSTED IT 2 GURL!!!!

    But... actually... we were kinda scared that our staff my vote for it... not saying it's "BAD" but...

    I am kinda imagining the looks on our industry reps faces when we handed them a con book with
    Charlie Sheen on the cover.....  :o

    But we absolutely LOVED getting that entry... I had a great enjoyment from it!
    2009 - Attendee
    2010 - Facilities Liaison
    2011 - Director of Publicity
    2012 - Director of Publicity

    Offline @random

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #34 on: August 09, 2011, 02:13:54 PM »
    It's good that you didn't... I really would have voted for it. (^_~)
    This is my serious voice. Otherwise, I'm just another anime fan, not a moderator.

    Offline lychee-twist

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #35 on: August 09, 2011, 11:38:28 PM »
    I TOATALLY TOLD HIM HE SHULD HAVE POSTED IT 2 GURL!!!!

    But... actually... we were kinda scared that our staff my vote for it... not saying it's "BAD" but...

    I am kinda imagining the looks on our industry reps faces when we handed them a con book with
    Charlie Sheen on the cover.....  :o

    But we absolutely LOVED getting that entry... I had a great enjoyment from it!

    Are you serious? Hahahaha! I would be stunned if it got even one vote. :)  I feel bad since there really weren't a lot of entries. My stuff this year was kind of lame.

    Randompvg, you gave me a laugh. Haha. I don't think you really would have. You've got far too much sense to, but I appreciate the sentiment :D
    Kumoricon '12: Effie Trinket from "The Hunger Games"

    Offline Borzoi_Feet

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #36 on: September 06, 2011, 11:57:07 AM »
    Much congrats to the winner! I love the colours and pose. I too was one of the participants- Lilithnanhart. If it wouldn't be too much to ask I'd love critique.

    I fear for the next contest and the amount of chair mascots you might receive. XD
    For all your stupid fandom comic needs: http://lilithnanhart.deviantart.com/

    Offline superjaz

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    Re: Mascot 2012 and book cover 2011 contests
    « Reply #37 on: September 06, 2011, 10:23:18 PM »
    Are you serious? Hahahaha! I would be stunned if it got even one vote. :)  I feel bad since there really weren't a lot of entries. My stuff this year was kind of lame.
    Randompvg, you gave me a laugh. Haha. I don't think you really would have. You've got far too much sense to, but I appreciate the sentiment :D

    really? think of the chair...

    any who, I really like the winner its really a polished looking piece.

    Tho I might be bias because at my baby shower there was a game where we drew what we thought the baby would look like, and 2 tied, one of the co winners is the peep who won nest years mascot contest :) The baby pic she drew had a brain slug on him
    superjaz, that is jaz with one z count um ONE z!
    Baby 2 due 12-13-13 <3