Author Topic: SCHEDULE for Cosplay Competition Participants...  (Read 865 times)

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Offline Runa

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SCHEDULE for Cosplay Competition Participants...
« on: August 17, 2008, 11:26:58 am »
 Now that the schedule has been printed, it's time to let participants know when to be where for cosplay event. There are still many spaces available so if you were thinking of signing up, there's room for you / your group. We are going to run things the way we did last year - participants will sign up for time slots for judging and rehearsals so that everyone isn't locked in the same room all day. HOWEVER, keep in mind that if you do leave, you MUST be sure to show up for your slot or you'll be disqualified... Notes for each event are included in description:

9:00 A.M. Sunday – Main Events Room - OPTIONAL Skit rehearsal.
           - 15 minute blocks are set up for each group that wishes to practice their skit.
           - Sign-ups for this time period MUST be done by 8:00PM Saturday night. The sign up sheet for this will be at the info booth all day Saturday, so be sure to sign up then if you want to participate in this. If no one has signed up for the slot following your slot, you may have a little bit more time to practice, but there is no guarantee you will get that time.
           - Groups that desire to practice, but have not signed up, may go meet with the House Manager for Cosplay to see if any spots are not filled.
           - Groups that have signed up, but have not SHOWN up on time, get bumped down to the next available spot. Please be on time.

12:00 P.M. (Noon) -12:30 Sunday – Main Events room - Cosplay pre-meeting

           - FINAL DEADLINE for all entries. Entry forms, waivers, and CDs must be turned in to the Cosplay Manager. There are NO EXCEPTIONS.
          - This is the time to ask the Cosplay Manager questions about skit content and weapons use; sign up for Costume Workmanship slots, Photography slots, and Skit technical rehearsal slots; and hear any last-minute announcements.       
           - PLEASE arrive on time to reduce chaos and staff stress.
           - Costumes NOT required at this meeting
          -  At least one member of each group must be present  to check in, proofread the data, make last minute corrections, etc. (this means that if one of your members is "lost", then the rest of you show up to check in and THEN you can go hunt him down. DON'T be late to this - there is a mountain of paperwork for the staff to handle and we need to have time to get all the data sheets printed, sorted and distributed to appropriate people. If we don't see you then you aren't in cosplay ). 

1230-1 Sunday - Main Events Room - Staff only stuff...

        - Printing out of all forms, organizing paperwork, Q&A for MCs, Tech, stage crew, etc.

1:00 - 4:00 P.M. Sunday – Main Events Room- Cosplay technical rehearsal time for skit entrants and walk-ons.
            - Costumes NOT required at this meeting, but a good idea since you may wish to "test" how difficult it will be to get on/off stage in the costume.
            - Walk-ons will walk across the stage once each to get a feel for the size of the stage and when and where to pose.  Walk-ons will be the first time slot - 1PM to about 1:15PM - since this is rather quick. Walk-on participants may bring their own background music or the tech group may play some generic song (their choice)
            - Skit entrants must arrive at least 5 minutes prior to the start time of their rehearsal slot. This is quick walk-through to help coordinate ninja assistance, lighting, music, etc. Remember, this is a technical walk-through, not a full rehearsal, so you will only be on stage long enough for testing of your audio and confirming technical queues.
           - You may stay or leave at your discretion, however if you miss your slot, your group will be disqualified.

100 - 400 P.M. Sunday - Back of Main Events room - Costume Workmanship judging and entrant photograph sessions.
       - Be sure to arrive at  least 5 –10 minutes prior to your scheduled time slot.   
       - Costumes REQUIRED (duh).

4:30 P.M. Sunday - Green Room

            - All entrants must be present in Green Room. Costumes REQUIRED. 
            - Seating for Cosplay Competition begins
            - First episode of Emma will be shown in Main Events room. We are supposed to have video feed into Green Room, so you will be able to watch the episode as well.

5:00 P.M. Sunday - Curtain Time!

            - Follow directions of Green Room "Mom," cosplayer wranglers, stage crew for when to head to the stage for your act.
            - After you act is over, you may either find a seat in the main events hall or return to the Green Room to hang out or watch the rest of the competition on the video feed.

?? PM Sunday - "Half-time Show" and Winner announcements
            After Cosplay Competition ends, The Anime Hunters will put on a special skit to entertain the audience while the judges compile the results and determine winners. Please stick around for that since it's expected to be good. As soon as the judges are finished deciding, they'll announce the results and call the winners up on stage to take a bow*.

  * Prizes will be available in the programming suite about an hour after the winners are announced. (well, the judges will try their best to get the prizes organized and the certificates printed by that time... )