General Meeting of Kumoricon members was called to order at 1:52 PM on Sunday, March 16, 2008 at Borderlands Games in Salem, Oregon. Convention Chair/President Michael P. Andrews presided.
Twenty-five voting members (staff) present. Fifty-five staff members registered. Quorum was declared.
Jaki reported that some panel forms have been received. We need gaming staff and cosplay staff. Art show may return this year. Rules and registration for cosplay should be up soon. A draft of the schedule will hopefully be available in May.
Con Mini-event will be held May 10 PSU 12-9, including games, karaoke, and other awesome stuff.
The Swing Dance mini-event will be held July 19. Dress code to come.
Eric is working with Brownie on Staff Retreat coming up April 25-27. Cooking and cleaning volunteers are needed. All staff attending needs to volunteer for some task. Equipment “toters” are also needed.
Facilities work has been done in past month. Mostly doing hotels. And more hotels.
Generic business cards are available. Flyers are not. Well, Dawn has them, but they aren’t here.
Jo: Assistant Secretary
Secretary has no report.
Presentation Signs (non-year specific) are being designed. There will be a 3’x6’ scroll-up and a 5’x7’ hop-up banner for display. Banners will have inserts for placement of annual mascot. Artwork was done by Jennifer. Street-team hand-outs are nearly ready and will be available on the website soon. The mascot contest for 2009 will launching early April; rules will be available in forums upon launch. General info will also be up within a week. We need volunteers to assist Mike with website maintenance. Other volunteers still needed. See Jeff.
Nate: Assistant Relations
Relations is still in need of at least 12 people; please contact in person or via website. Donations and advertising have been received. Seeking to procure Dark Horse Comics as convention sponsor.
Steve: Assistant Operations
We are working on policy-book. Drafts in progress. First tier badges should be in mail soon. Yojimbo applications are being accepted for review.
Andrew: Registration Manager
Staff badges will be vertical with border, and image added as requested by individual staff. Image must work with either white or black text over. Con appropriate images only, please. The resolution needed will be posted on forum.
He is finalizing details of Sakuracon adventure. We are providing several pieces of tech and assistance with content. Those involved will be departing Thursday.
Silk screening of tee shirts is getting ready so we can make staff tee shirts, especially for use during outreach. Need box for making the silk-screen negative image.
Outreach last weekend in Klamath Falls went very well. We learned that we will probably not need as much equipment for future outreach events as we took for this one. On the other hand, we could use some more swag. About 50 people attended. Next year should be larger.
An Outreach Coordinator is needed to liaise with campus clubs. Outreach is lots of fun, but we’re doing a lot of it, so we need more volunteers. “Dub” room wasn’t used, so we maybe should replace with AMV room. We should also get academic calendars from campus coordinators to help plan best timing.
Guest announcement: Phil and Kaja Folgio will be coming (Girl Genius, Buck Godot, etc.).
Guy - AMV news:
The Slants have info up at their website about an AMV contest. Grand Prize winner will go on their DVD (licensing of video source to be secure by the band).
Remote Voting – In lieu of further discussion on the remote voting (see minutes of February 10 General Meeting), it was moved and seconded that remote votes not be accepted until a procedure for verification is in place. Motion carried.
Moved and seconded to ratify the minutes. Motion carried.
No new business.
Good of the Order:
A procedure was requested for presenting motions for discussion prior to meetings in order to speed meetings up. Jo (as Parliamentarian) explained that all motions and resolutions must be discussed on the floor of the meeting. However, it is very welcome for a motion to be circulated and discussed prior to a meeting. If a motion is presented in writing with at least two signatures at the bottom, it is then a resolution that does not require a second – but it still must be discussed on the floor.
Next meeting would have been May 10, but that is a mini-event date, so we will meet on May 11.
Meeting adjourned at 2:36 PM. Breakout meetings and video games followed.
K Jo Ayers