2009 October 25!! Annual Meeting

[kjayers]

The Annual Meeting of the Altonimbus Entertainment Membership has been scheduled for October 25, 2009, at 1:30 PM in the Pavilion Room of the Portland (Downtown) Hilton at the corner of 6th and Taylor.

Preceding the meeting will be a "Hotel FAQ" led by Dawn Hewitt, at 12:00 PM.  This will be a one-hour educational session about the relationships between conventions and hotels and why we do or don't do certain things.  There will be a 30 minute break between this session and the meeting.

Agenda for the Annual Meeting:
Establish Quorum
Ratify previous minutes
Reports
-   Facilities Liaison
-   Publicity
-   Relations
-   Programming
-   Operations
-   Treasurer
-   Secretary
-   Vice-Chair
-   Chair
Unfinished Business (none)
New Business
-   Elections (President, Operations, Programming, Publicity, Relations)
-   Other new business (please email secretary@kumoricon.org if you have an item you’d like to present for a vote)
Good of the Order
-   Suggestions for Board-Elected positions
Adjourn.

If you cannot make it to the meeting, you may designate someone as your proxy by using this form.  Your proxy may use your vote however they wish, so choose with care.  Also, a person can hold proxy for only two other people.

See this board for nominations and suggestions.

[camname21]

Where?  Its not yet listed on the main site's calendar ether.

[JeffT]

We're still working on the location. We're aiming for the hotel but can't guarantee that yet.

Hold on--it'll be on the calendar later today. We've just barely solidified the date so it hasn't been updated in every place yet.

[camname21]

And how did you get the date down?  Talking behind our backs for secret meetings eh? Damn board hehehe ^.^

[JeffT]

The dates have always been set by the board for the general and annual meetings.

There are certain restrictions, such as:

The Annual Member Meeting must take place between 18 and 90 days after the convention. (During the month of October is typical for this, in practice.)
Any official Member Meeting must be on a Saturday or Sunday.
The Annual Member Meeting (but not all meetings) must be in Portland.

You can read our bylaws for more details on this. (See section 10.B in particular, though parts of the bylaws outside this section may have an impact on the requirements.)

[camname21]

Ah right in the bylaws, was more a joke I'm sure you understood.  And their talks being phone calls of convenience.  Anyhow, month and a half away, that sure gives some breathing room and time to figure stuff out so that's cool. 

[Gatomon02]

I won't get off work till 2PM.  Hoping I can make it in time to throw my hat in for Promotions Manager again.  If I cannot make it though, how would I be able to throw my hat in for the position?

[JeffT]

Adam, I'm definitely mentioning you to Cassie for that position (or the new director if it is somebody else). To make doubly sure, you can send an email to publicity@kumoricon.org after elections.

[Gatomon02]

Thanks Jeff^^

[camname21]

You can also have someone stand in for you, like be your avatar.  Just make sure they know how you want them to represent you.

[Slash5150]

Two questions.

1) If this is done at the hotel, is there some way to work with the hotel so that anyone attending the meeting doesn't get slapped with ridiculous parking fees. 

2) What if there was a new position that one wanted to introduce?  Where/how would one go about that?

[Rathany]

2) What if there was a new position that one wanted to introduce?  Where/how would one go about that?

You would let the relevant director know, after they are elected or appointed. 

[Meganekko]

Since I have been rallying on the forums for this, I have a new issue/new position I'd like to have put to a vote;

The Independent Bag Check and the position being Head of Independent Bag Check Operations
(or something along that nature)

Do I go about submitting this directly to the Secretary, or should I also follow this up with figuring out who would be the person higher in the command chain who would have control over the Bag Check?

[Slash5150]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

[Rathany]

Since I have been rallying on the forums for this, I have a new issue/new position I'd like to have put to a vote;

The Independent Bag Check and the position being Head of Independent Bag Check Operations
(or something along that nature)

Do I go about submitting this directly to the Secretary, or should I also follow this up with figuring out who would be the person higher in the command chain who would have control over the Bag Check?

This would likely go under Operations.  So, you'd talk to the new Operations Director. 

[Rathany]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

You mean, combine them into one section?  Right now they are separate sections, both under Programming. 

[Slash5150]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

You mean, combine them into one section?  Right now they are separate sections, both under Programming. 

I mean pull it from programming all together.  Again, I don't know the logistics/all of what goes on, but IMO give gaming its own director and take care of table top and console, then have programming be like panels, viewing and events.

[Rathany]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

You mean, combine them into one section?  Right now they are separate sections, both under Programming. 

I mean pull it from programming all together.  Again, I don't know the logistics/all of what goes on, but IMO give gaming its own director and take care of table top and console, then have programming be like panels, viewing and events.

Well, you can propose anything you like.  You'd have to write up a detailed proposal and present it to the next Board at a meeting. 

Having a separate Gaming Director would not lead directly to more staff, budget or space.  I think you might want to think over what you are trying to accomplish and see if this is the best way to go about it.  Also, understanding our structure might help you.  Please look at the organization charts on the front page and read our new bylaws carefully before doing anything.  Basically, make sure you understand how we actually work before calling for change. 

[Slash5150]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

You mean, combine them into one section?  Right now they are separate sections, both under Programming. 

I mean pull it from programming all together.  Again, I don't know the logistics/all of what goes on, but IMO give gaming its own director and take care of table top and console, then have programming be like panels, viewing and events.

Well, you can propose anything you like.  You'd have to write up a detailed proposal and present it to the next Board at a meeting. 

Having a separate Gaming Director would not lead directly to more staff, budget or space.  I think you might want to think over what you are trying to accomplish and see if this is the best way to go about it.  Also, understanding our structure might help you.  Please look at the organization charts on the front page and read our new bylaws carefully before doing anything.  Basically, make sure you understand how we actually work before calling for change. 

By no means would I believe it would make more staff budget or space appear.  But it would split programming duties up a bit.  Again, I don't know how Jaki feels on any of the proposals, but on paper, I think it would make things easier.

[Meganekko]

Since I have been rallying on the forums for this, I have a new issue/new position I'd like to have put to a vote;

The Independent Bag Check and the position being Head of Independent Bag Check Operations
...

This would likely go under Operations.  So, you'd talk to the new Operations Director. 

So send the issue and my plans to the secretary and/ then talk to the Operations Director, or head straight to the new Operations director upon their election?

More over as it stands, I am not a member presently so would I again contact the current head of Operations to become a member before the October 24th meeting?

[Rathany]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

You mean, combine them into one section?  Right now they are separate sections, both under Programming. 

I mean pull it from programming all together.  Again, I don't know the logistics/all of what goes on, but IMO give gaming its own director and take care of table top and console, then have programming be like panels, viewing and events.

Well, you can propose anything you like.  You'd have to write up a detailed proposal and present it to the next Board at a meeting. 

Having a separate Gaming Director would not lead directly to more staff, budget or space.  I think you might want to think over what you are trying to accomplish and see if this is the best way to go about it.  Also, understanding our structure might help you.  Please look at the organization charts on the front page and read our new bylaws carefully before doing anything.  Basically, make sure you understand how we actually work before calling for change. 

By no means would I believe it would make more staff budget or space appear.  But it would split programming duties up a bit.  Again, I don't know how Jaki feels on any of the proposals, but on paper, I think it would make things easier.

As someone with a few years of upper-level experience with Kumoricon, to me it sound like that would complicate things needlessly.  Sometimes splitting things out makes it harder.  There is a weird split in duties between Publicity and Relations, for example, and this makes things more complicated, not less.  

But, if you want to go forward with this you will have plenty of time to learn our logistics and structures.  We'd have to schedule special meetings to even try to get something like this passed before elections.  So, this would likely be a proposal for the 2011 con, not 2010.  In my experience, any idea that the staff take seriously, gets proposed at one meeting and not voted on until the next.  

[Jamiche]

I would also like to put in a request for serious thought that gaming (Tabletop and console) be made into its own section/department.

There are some strong reasons and arguments that I can put into why I believe this.

This has been discussed before.  Gaming, both Tabletop and Console, are under Programming.

[Rathany]

Since I have been rallying on the forums for this, I have a new issue/new position I'd like to have put to a vote;

The Independent Bag Check and the position being Head of Independent Bag Check Operations
...

This would likely go under Operations.  So, you'd talk to the new Operations Director. 

So send the issue and my plans to the secretary and/ then talk to the Operations Director, or head straight to the new Operations director upon their election?

More over as it stands, I am not a member presently so would I again contact the current head of Operations to become a member before the October 24th meeting?

Talk directly to the new Director of Operations.

There is not a way to become a staff member before elections.  To be a staff member for the 2008-2009 con year, you need to have worked as staff on the 2009 con ... and, well, Kcon 2009 is over.  Staff sign up ended at the last meeting before the con.  Anyone may speak at elections.  Voting rights must be earned.  

[Meganekko]

Since I have been rallying on the forums for this, I have a new issue/new position I'd like to have put to a vote;

The Independent Bag Check and the position being Head of Independent Bag Check Operations
...

This would likely go under Operations.  So, you'd talk to the new Operations Director. 

So send the issue and my plans to the secretary and/ then talk to the Operations Director, or head straight to the new Operations director upon their election?

More over as it stands, I am not a member presently so would I again contact the current head of Operations to become a member before the October 24th meeting?

Talk directly to the new Director of Operations.

There is not a way to become a staff member before elections.  To be a staff member for the 2008-2009 con year, you need to have worked as staff on the 2009 con ... and, well, Kcon 2009 is over.  Staff sign up ended at the last meeting before the con.  Anyone may speak at elections.  Voting rights must be earned. 

Awesome, thank you Rathany. 
My main concern was would I able able to attend rather than voting, and now I know who to talk to.

[Rathany]

Since I have been rallying on the forums for this, I have a new issue/new position I'd like to have put to a vote;

The Independent Bag Check and the position being Head of Independent Bag Check Operations
...

This would likely go under Operations.  So, you'd talk to the new Operations Director. 

So send the issue and my plans to the secretary and/ then talk to the Operations Director, or head straight to the new Operations director upon their election?

More over as it stands, I am not a member presently so would I again contact the current head of Operations to become a member before the October 24th meeting?

Talk directly to the new Director of Operations.

There is not a way to become a staff member before elections.  To be a staff member for the 2008-2009 con year, you need to have worked as staff on the 2009 con ... and, well, Kcon 2009 is over.  Staff sign up ended at the last meeting before the con.  Anyone may speak at elections.  Voting rights must be earned. 

Awesome, thank you Rathany. 
My main concern was would I able able to attend rather than voting, and now I know who to talk to.

Oh, yeah, you can totally attend   It tends to be a looong meeting.  So, bring a book in case the ins and out of various issues wind up boring you.  You might be fascinated, who knows?  I was pretty overwhelmed by my first elections meeting

[Meganekko]

Oh, yeah, you can totally attend   It tends to be a looong meeting.  So, bring a book in case the ins and out of various issues wind up boring you.  You might be fascinated, who knows?  I was pretty overwhelmed by my first elections meeting

Haha, I'll probably just bring a note pad so I can keep track of who's who.  I'm pretty interested in seeing how this meeting goes.

[superjaz]

@ Megannekko, i am jasmine nice to meet you!            so the 24th , i do hope It is some where with free parking

[RemSaverem]

I parked less than a block from the Hilton for only $6 for the whole day on con Saturday (though I did have to move the car before 1 am). Parking is not as outrageous as I'd feared!

I was wondering if there were any chance the meeting would be moved to Sunday?
Last year I believe it started at 11. This year it's starting at 1. I am much relieved it is starting at 1. Much easier on those of us commuting from far away. Thank you!

[Kurokaizoku]

If we have the meeting at Hilton, NikeTown parking is 3.95 all day weekends.

[kjayers]

*** The Portland Hilton is not available on this date.  Depending on the venue chosen, the date MAY change.***

[RemSaverem]

*** The Portland Hilton is not available on this date.  Depending on the venue chosen, the date MAY change.***

I would be happy if it moves to the 25th. Or the weekend (17th or 18th) before or the weekend after (we could have a Halloween cosplay party?). Is there any talk of moving it to earlier than the 17th? That would be pretty rough for me personally (and I think we have to give at least 2 weeks' notice, right?).

[camname21]

As awesome as it would be to have, first the staff meeting on halloween followed by a bitchin party, I have SERIOUS doubts that a lot of people would even show up due to other holiday plans.  However, maybe we could still have that bitchin halloween party.  Anyone want to organize one? Hehe, okay well i tried... 

[Faaedab]

To bring up the parking issues with the con itself for next year, would it be at all possible to talk to lloyd center and see if they would allow us to use their outside parking area as a park and ride? I did that at my own risk this year and it worked out amazingly well, it would just be nice if it were possible to do that without any fear of being towed, and the max took me within 2 blocks of the hotel so it worked out that way too. Just a thought though.

[Meganekko]

*** The Portland Hilton is not available on this date.  Depending on the venue chosen, the date MAY change.***

I would be happy if it moves to the 25th. Or the weekend (17th or 18th) before or the weekend after (we could have a Halloween cosplay party?). Is there any talk of moving it to earlier than the 17th? That would be pretty rough for me personally (and I think we have to give at least 2 weeks' notice, right?).

The 17th/18th is the weekend of a Sakuracon meeting I believe, but may be wrong.

I'd like to see the meeting at the Hilton, but wherever is possible is fine too I suppose.

[kjayers]

... (and I think we have to give at least 2 weeks' notice, right?).

According Article 10 of the new bylaws, date and time must be announced at least 10 days in advance, and the location must be announced at least 4 days in advance.  Certain restrictions apply to when and where the meeting can be scheduled in order for voting (such as election of officers) to take place.

See Article 10, Section B, paragraphs 4 and 5 for details.

[superjaz]

i would just like as much notice as possible i hate it when i can't make it due to date change or short notice

[kjayers]

i would just like as much notice as possible i hate it when i can't make it due to date change or short notice

You're not the only one *wink* 

We'll do our best to get something solid ASAP.

[RemSaverem]

i would just like as much notice as possible i hate it when i can't make it due to date change or short notice

You're not the only one *wink* 

We'll do our best to get something solid ASAP.

As someone who lives far from Portland and who frequently has weekend obligations (including spiritual practice), it is genuinely frustrating to have so little notice about meeting dates and locations and when those change. *sigh*

I guess I would like at least to know, if anyone knows, whether it is more likely that the date will no longer be the 24th, so that the meeting can be at the hotel; or if it is more likely that the date will remain the 24th, but the location will change.
Does anyone at least know which weekends are under consideration, or whether it is more likely to be on a Saturday or a Sunday?
Thanks and love!

[kjayers]

Here's the final word:
The Hilton has available space on October 25, and the executive decision was made to take advantage of that. 

The annual meeting, including election of Member-Elected Board Positions, will be held on October 25, 2009, at 1:30 PM. 

Preceding the meeting will be a "Hotel FAQ" led by Dawn Hewitt, at 12:00 PM.  This will be a one-hour educational session about the relationships between conventions and hotels and why we do or don't do certain things.  There will be a 30 minute break between this session and the meeting.

[pyronine]

You moved the date    i had it in my schedule for sat the 24th, Now i hope i can attend it, As i was requested to do so by a few people in ops.

[RemSaverem]

Here's the final word:
The Hilton has available space on October 25, and the executive decision was made to take advantage of that. 

The annual meeting, including election of Member-Elected Board Positions, will be held on October 25, 2009, at 1:30 PM. 

Preceding the meeting will be a "Hotel FAQ" led by Dawn Hewitt, at 12:00 PM.  This will be a one-hour educational session about the relationships between conventions and hotels and why we do or don't do certain things.  There will be a 30 minute break between this session and the meeting.

Thank you! This is very exciting! I believe it is an excellent choice on the part of the Execs to hold this Q and A. Help folks who have been talking on the forums, speculatively, get grounded in the realities of what is and is not possible for a Facilities Liason or a Board to try to negotiate, etc. Really looking forward to it!!

[Shingami_lover]

What room is going to be held in?

[RemSaverem]

Will there be staff signups at this meeting? Or will that wait until the November meeting, as it did last year?
Thanks again, everyone, for finalizing this so quickly!

[Rathany]

Will there be staff signups at this meeting? Or will that wait until the November meeting, as it did last year?
Thanks again, everyone, for finalizing this so quickly!

The Staff-elected people will need to appoint the Board-appointed people and vote to okay the staff policies, or vote to make changes, before staff sign up can occur. 

[kjayers]

What room is going to be held in?

We'll let you know as soon as possible.

[Shingami_lover]

What room is going to be held in?

We'll let you know as soon as possible.

Ok thank you

[Rathany]

Post about my Hotel Q&A is here: http://www.kumoricon.org/forums/index.php?topic=11493.0

[RemSaverem]

Will there be staff signups at this meeting? Or will that wait until the November meeting, as it did last year?
Thanks again, everyone, for finalizing this so quickly!

The Staff-elected people will need to appoint the Board-appointed people and vote to okay the staff policies, or vote to make changes, before staff sign up can occur. 

That's logical, thank you. I asked because some of the CS staff live in Washington and have to get time off for meetings, and wanted to be selective to attend one at which they could sign up again.

[kjayers]

The Annual Meeting of the Altonimbus Entertainment Membership has been scheduled for October 25, 2009, at 1:30 PM in the Pavilion Room of the Portland (Downtown) Hilton at the corner of 6th and Taylor.

This is the big room to the right at the top of the pretty stairs from the lobby of the Main (not Executive) Tower.  In the elevator, it is the PL level.

[Rathany]

The Annual Meeting of the Altonimbus Entertainment Membership has been scheduled for October 25, 2009, at 1:30 PM in the Pavilion Room of the Portland (Downtown) Hilton at the corner of 6th and Taylor.

This is the big room to the right at the top of the pretty stairs from the lobby of the Main (not Executive) Tower.  In the elevator, it is the PL level.

AKA Live 1.

[kjayers]

This is the big room to the right at the top of the pretty stairs from the lobby of the Main (not Executive) Tower.  In the elevator, it is the PL level.

AKA Live 1.

Y'know, I almost said that.  

[Shingami_lover]

Thank you!

[TomtheFanboy]

Yay, I don't have to worry about getting out of work early to get to the meeting!

I was worried I would have to miss the panel.

[Kimiski]

Ah!
Is Tom going to record the panel?? 
So us losers with no way to Portland can see?

[superjaz]

does anyone know how many staffers showed up at the last election?

[kjayers]

does anyone know how many staffers showed up at the last election?

It looks like we ended up with 54, according to the minutes.

[TomtheFanboy]

If Dawn allows me to I would be glad to record it for you.
The elections are always a special case when it comes to recording. I can't just leave the camera up the whole time. Since the candidates leave the room after their debate, the concerns and comments given by those present are confidential. Nobody is supposed to record them in any way, not even photography. The idea is that you don't have to worry about something negative being taken personally by the candidate and hurting your working relationship with them.

I Will have the video camera there for the first part of the meeting but I won't be filming the elections themselves because I don't want to put up with the hassle of the paranoid elections staff.

On a different subject, do you guys think that maybe this year we can have fewer people standing in the back yakking away when people get up and talk. You are distracting and disrespectful to the speaker.

[AllyKat]

On a different subject, do you guys think that maybe this year we can have fewer people standing in the back yakking away when people get up and talk. You are distracting and disrespectful to the speaker.

If you want, I can bring a roll of duct tape for just such instances!

~Allykat

[superjaz]

that sounds like a good idea

[DarkStar]

If Dawn allows me to I would be glad to record it for you.
The elections are always a special case when it comes to recording. I can't just leave the camera up the whole time. Since the candidates leave the room after their debate, the concerns and comments given by those present are confidential. Nobody is supposed to record them in any way, not even photography. The idea is that you don't have to worry about something negative being taken personally by the candidate and hurting your working relationship with them.

I Will have the video camera there for the first part of the meeting but I won't be filming the elections themselves because I don't want to put up with the hassle of the paranoid elections staff.

On a different subject, do you guys think that maybe this year we can have fewer people standing in the back yakking away when people get up and talk. You are distracting and disrespectful to the speaker.

Tom brings up a good point. Legally, the "Annual Membership Meeting" is not a "Public Meeting" and can only be attended by "Members". I would argue that the non-elections portions should be the only ones videotaped for the public and the announcement of the elections results.

[Rathany]

We do typically allow non-members to attend the elections, and speak at them.

[kjayers]

Legally, the "Annual Membership Meeting" is not a "Public Meeting" and can only be attended by "Members".

Not... quite.

There isn't any such thing as a "Public Meeting" defined in Altonimbus Entertainment Bylaws.

Per the bylaws, Article 10, Section B, "3. All Members of Altonimbus Entertainment shall have the right to attend Membership Meetings."  This means no policy set by the Board can deny Members their right to attend Membership meetings.  It does not address whether meetings are open to the public.

There is no distinction between the Annual Meeting and regular meetings in this particular.  All have the potential to be closed except to Members. However, it has been our practice NOT to exclude the public from meetings.

Unless and until the Board sets a policy to close a meeting (or type of meeting) to the public, general attendance is not disallowed.

It is okay for non-members to attend.

[AllyKat]

Legally, the "Annual Membership Meeting" is not a "Public Meeting" and can only be attended by "Members".

Not... quite.

There isn't any such thing as a "Public Meeting" defined in Altonimbus Entertainment Bylaws.

Per the bylaws, Article 10, Section B, "3. All Members of Altonimbus Entertainment shall have the right to attend Membership Meetings."  This means no policy set by the Board can deny Members their right to attend Membership meetings.  It does not address whether meetings are open to the public.

There is no distinction between the Annual Meeting and regular meetings in this particular.  All have the potential to be closed except to Members. However, it has been our practice NOT to exclude the public from meetings.

Unless and until the Board sets a policy to close a meeting (or type of meeting) to the public, general attendance is not disallowed.

It is okay for non-members to attend.

Plus... it would make me super duper sad cause, per the idea of being a member, you have to have paid for your "membership" i.e. your
registration fee for the convention. But... doesnt that mean that, until you can register for the next years convention...(as a staff)
you technically are not a member? That would mean that those of us who were not staff last year can't even voice our opinion as to the
Board and Coordinators for this year. I respect we can't vote, that makes sense, but being able to say our piece if we feel so inclined,
that should be allowed...

I know this is not in contest, so there is no reason for me to be worried, I'm just saying, my situation anecdotally is probably why
"non-members" are allowed at the elections meeting.

And also cause it's nice to include people in things! ^_^

~Allykat

[kjayers]

Plus... it would make me super duper sad cause, per the idea of being a member, you have to have paid for your "membership" i.e. your
registration fee for the convention. But... doesnt that mean that, until you can register for the next years convention...(as a staff)
you technically are not a member? That would mean that those of us who were not staff last year can't even voice our opinion as to the
Board and Coordinators for this year. I respect we can't vote, that makes sense, but being able to say our piece if we feel so inclined,
that should be allowed...

I know this is not in contest, so there is no reason for me to be worried, I'm just saying, my situation anecdotally is probably why
"non-members" are allowed at the elections meeting.

And also cause it's nice to include people in things! ^_^

~Allykat

So -- you're agreeing with the current practice of allowing non-members to attend and speak, right?  And saying you're an example of why it's a good idea?

[AllyKat]

Plus... it would make me super duper sad cause, per the idea of being a member, you have to have paid for your "membership" i.e. your
registration fee for the convention. But... doesnt that mean that, until you can register for the next years convention...(as a staff)
you technically are not a member? That would mean that those of us who were not staff last year can't even voice our opinion as to the
Board and Coordinators for this year. I respect we can't vote, that makes sense, but being able to say our piece if we feel so inclined,
that should be allowed...

I know this is not in contest, so there is no reason for me to be worried, I'm just saying, my situation anecdotally is probably why
"non-members" are allowed at the elections meeting.

And also cause it's nice to include people in things! ^_^

~Allykat

So -- you're agreeing with the current practice of allowing non-members to attend and speak, right?  And saying you're an example of why it's a good idea?

Exactly! Did I make it sound like I wasnt? Sorry! That was not my intention.

~Allykat

[kjayers]

So -- you're agreeing with the current practice of allowing non-members to attend and speak, right?  And saying you're an example of why it's a good idea?

Exactly! Did I make it sound like I wasnt? Sorry! That was not my intention.

~Allykat

Just making sure I'd caught up with you. 

[AllyKat]

So -- you're agreeing with the current practice of allowing non-members to attend and speak, right?  And saying you're an example of why it's a good idea?

Exactly! Did I make it sound like I wasnt? Sorry! That was not my intention.

~Allykat

Just making sure I'd caught up with you.  

Oh! Okay.. sorry, your avatar intimidates me a wee bit... any time I see a post by you I instantly
get worried that mine will have one or more of the errors listed in it... for instance; I purposely
do not use the word "Definitely" because I can never remember if I am spelling it correctly. Well,
I wont say never, but I make a concious effort not to... heh...

^_^ Yay for good grammar!

~Allykat


EDIT: To make sure you know this is light hearted!

[kjayers]

Oh! Okay.. sorry, your avatar intimidates me a wee bit... any time I see a post by you I instantly get worried that mine will have one or more of the errors listed in it... for instance; I purposely do not use the word "Definitely" because I can never remember if I am spelling it correctly. Well, I wont say never, but I make a concious effort not to... heh...

^_^ Yay for good grammar!

~Allykat

EDIT: To make sure you know this is light hearted!

*giggles madly*  It's all good 

[Hawkeye]

Legally, the "Annual Membership Meeting" is not a "Public Meeting" and can only be attended by "Members".

Not... quite.

There isn't any such thing as a "Public Meeting" defined in Altonimbus Entertainment Bylaws.

Per the bylaws, Article 10, Section B, "3. All Members of Altonimbus Entertainment shall have the right to attend Membership Meetings."  This means no policy set by the Board can deny Members their right to attend Membership meetings.  It does not address whether meetings are open to the public.

There is no distinction between the Annual Meeting and regular meetings in this particular.  All have the potential to be closed except to Members. However, it has been our practice NOT to exclude the public from meetings.

Unless and until the Board sets a policy to close a meeting (or type of meeting) to the public, general attendance is not disallowed.

It is okay for non-members to attend.

If I remember correctly, attendees are technically members of Altonimbus, just members without voting rights.  Correct me if I'm wrong on this one, Jo.

[DarkStar]

Okay, with my concerns set aside about non-members attending the annual meeting/elections meeting, how will the elections be conducted to verify that only members will be voting? I assume our names will be verified when we pick up a ballot?

[kjayers]

Okay, with my concerns set aside about non-members attending the annual meeting/elections meeting, how will the elections be conducted to verify that only members will be voting? I assume our names will be verified when we pick up a ballot?

I appreciate your concerns.  We'll be announcing all the particulars at the time of election once the details are confirmed with the Presiding Officer of the Election.  (And this is absolutely one of the items being addressed.)

Details which are NOT subject to change can be found in Article 7, Section D of the bylaws.

[TomtheFanboy]

I assume our names will be verified when we pick up a ballot?

Yeah, they check our ID when we get our ballot.

[kjayers]

I assume our names will be verified when we pick up a ballot?

Yeah, they check our ID when we get our ballot.

Not necessarily.  The details currently being discussed are to check off names during ballot return.

Doing something a certain way in the past is often taken into consideration (we'd rather not re-invent the wheel), but it can't be assumed that we'll always do it that way.  I want to get a Policy and Procedure manual assembled to get things more consistent, but even then, policies and procedures can be subject to change.

[TomtheFanboy]

I am comfortable saying that the ID will be checked even if it is changed. People should have their ID with them at all times anyways, it encourages the status quo.

However there is the controversial PROXY VOTERS, they don't have to bring ID for the people who are not present, just the signed affidavit.

Do we have proxy vote forms for this election yet?

[kjayers]

Do we have proxy vote forms for this election yet?

Yes. 

If you cannot make it to the meeting, you may designate someone as your proxy by using this form.  Your proxy may use your vote however they wish, so choose with care.  Also, a person can hold proxy for only two other people.

[camname21]

I don't bring ID with me anywhere unless I know I'm to be carded, or buying something. 

[JeffT]

I don't bring ID with me anywhere unless I know I'm to be carded, or buying something. 

People do that at their own risk... it would be natural to expect that we might check ID for voting since it is restricted to members.

[camname21]

While it may be extremely easier to check ID, you would allow someone that forgot theirs to just rattle off something that's on their registration form in regard to personal info only they might know, right?  Though I can see you guys not being organized enough to have a document like that on file with you, being how we are so small an organization. 

[JeffT]

While it may be extremely easier to check ID, you would allow someone that forgot theirs to just rattle off something that's on their registration form in regard to personal info only they might know, right?  Though I can see you guys not being organized enough to have a document like that on file with you, being how we are so small an organization. 

We have the registration forms on file, but I don't know what the policy will be on forgotten ID. Realistically, it would be easier and safer to have somebody vouch for the person, than rely on registration info which isn't really secret as "passwords". I think it's a fair expectation that staff carry ID with them.

[AllyKat]

Just wait till Real ID Act goes into effect....

*starts to contemplate the design she'll put around her barcode...*

^_^

I honestly dont see why it's such a big deal to have some piece of
identification on you when you go do things like vote or board a plane
or this and that... would you want someone posing as you, who happens
to know things like your SSI # and you address and phone number, to
vote FOR you? Obviously you may not think K-con voting is so serious
someone would steal your identity, but that is no reason to be lax!

We just gotta keep things secure! Anyone who was at Random Panel
knows that if you break the law, Shin-ra electric company don't mess
around! They take you down! And it's $5 bucks to get you free!

~Allykat

[camname21]

Just wait till Real ID Act goes into effect....

*starts to contemplate the design she'll put around her barcode...*

^_^
~Allykat

That would mean its time to start shooting people in charge. 

But ya its not a big deal, was just seeing the "what if" had a good response.

[superjaz]

If you cannot make it to the meeting, you may designate someone as your proxy by using this form.  Your proxy may use your vote however they wish, so choose with care.  Also, a person can hold proxy for only two other people.

so all you need is this form, no phone calls on election day to the person you are proxy for or witness signatures or anything like that?

[kjayers]

If you cannot make it to the meeting, you may designate someone as your proxy by using this form.  Your proxy may use your vote however they wish, so choose with care.  Also, a person can hold proxy for only two other people.

so all you need is this form, no phone calls on election day to the person you are proxy for or witness signatures or anything like that?

Yep.

[superjaz]

ag, going to miss this meeting I don't want to spread the flu I have around as it is a nasty one.

[MichaelEvans]

There are only a few votes that don't at least potentially have another candidate.  For all those that lack a second option I am at least personally satisfied with the candidates.  Congratulations to everyone, my self included, who is stepping up in support of what you care about.  Not just those running, but everyone attempting to attend and vote.

I have some tough choices to make tomorrow, but it's a tough that is good, for everything I've heard of the candidates is good, and I feel that it's likely a good decision will be reached in all outcomes.

I hope everything goes smoothly on the ride down; and even more on the heavy rain that's expected on the 3 hour drive back north.

See you all tomorrow!

[MichaelEvans]

I hope no one else was relying on an older alarm clock that didn't know about the new DST times... if they were like I was it probably gave them a surprise (an hour late).

[TomtheFanboy]

IT IS FINISHED!

Behold the triumphant candidates known as K-Force 2010!

[Trumby]

Congrats everyone!

[pyronine]

IT IS FINISHED!

Behold the triumphant candidates known as K-Force 2010!

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

[TomtheFanboy]

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

Don't be such a downer.

The first few videos are up if anyone wanted to attend Rathany's panel on hotels.
http://www.youtube.com/watch?v=d6ItaE1w26M

[MichaelEvans]

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

I object; I was seriously running and willing to take up the position of Publicity Director.  Granted I would have delegated 2/3rds of the department to others, but I would have assumed full responsibility for making sure things got done well and on time.

[pyronine]

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

Don't be such a downer.

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

I object; I was seriously running and willing to take up the position of Publicity Director.  Granted I would have delegated 2/3rds of the department to others, but I would have assumed full responsibility for making sure things got done well and on time.

Ok so there was a total of 3 that ran against last years staff. It just seemed like (no offense)  Mike was up there to make his opponent look good. Keep in mind this is coming from someone who has never been to a meeting. Therefore i do not know your backgrounds yet. I only know 3 or so people from volunteering this year (brandon, trotter, and kylite), now i can kinda add tom to it. mmmmm pocky

[superjaz]

um I would be careful how you word things, because saying that Michael was just making other people look good is very insulting to Michael. I would just like to speak in defence, that he is a very capable staff, and when ever I have had a question for him I got  a curtious answer.                                                    now what i like to think is that the board members we have are just Po perfect for their positions that its hard to even hard to think of anyone else for the positions

[AllyKat]

Besides.... lets not forget that there are PLENTY more positions to go around right?

Just because you didn't get front row seats doesn't mean you shouldn't go to the show!

Also, Triumph never required opposition, basking in glory merely takes a self pride that
recognizes an amazing or well earned status. Clearly our Board is amazing and certainly
earned their place.

Now the task is to find the ammunition in the guns and marksmen we have just bought!
Lets make sure the steady hands of our board have more than just a arsenal of nerf
darts to attack the beast that is K-con '10 with!

Aren't analogies just fun?

~Allykat

[MichaelEvans]

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

I object; I was seriously running and willing to take up the position of Publicity Director.  Granted I would have delegated 2/3rds of the department to others, but I would have assumed full responsibility for making sure things got done well and on time.

Ok so there was a total of 3 that ran against last years staff. It just seemed like (no offense)  Mike was up there to make his opponent look good. Keep in mind this is coming from someone who has never been to a meeting. Therefore i do not know your backgrounds yet. I only know 3 or so people from volunteering this year (brandon, trotter, and kylite), now i can kinda add tom to it. mmmmm pocky

Well, that was my first time in quite a while in front of a large audience.  It also doesn't help that I'm not terribly charismatic and most of the questions were about things everyone knows publicity does (the publications/relations) thanks to my on the spot outline of the few things that I would be doing before asking other departments any areas they could use help in streamlining communications and information tracking.  Plus my opponent has been a manager/coordinator/assistant director while I consider my self to have had far less direct responsibility.  Usually just trying to help make things flow more smoothly.

By the end of the debate even -I- was sure that I wouldn't be voting for my self; I really felt she would be able to do what was best for the convention, and she really was the first (and only name at that moment) on my list for someone to delegate all the things I had no clue about operating.  Which is why I wanted to make things quick with a vote by acclimation instead of dragging things out any longer than they really needed to be.

[pyronine]

Triumphant? nobody really ran against them except for brandon. That vote could have gone either way. sorry trotter.

I object; I was seriously running and willing to take up the position of Publicity Director.  Granted I would have delegated 2/3rds of the department to others, but I would have assumed full responsibility for making sure things got done well and on time.

Ok so there was a total of 3 that ran against last years staff. It just seemed like (no offense)  Mike was up there to make his opponent look good. Keep in mind this is coming from someone who has never been to a meeting. Therefore i do not know your backgrounds yet. I only know 3 or so people from volunteering this year (brandon, trotter, and kylite), now i can kinda add tom to it. mmmmm pocky

Well, that was my first time in quite a while in front of a large audience.  It also doesn't help that I'm not terribly charismatic and most of the questions were about things everyone knows publicity does (the publications/relations) thanks to my on the spot outline of the few things that I would be doing before asking other departments any areas they could use help in streamlining communications and information tracking.  Plus my opponent has been a manager/coordinator/assistant director while I consider my self to have had far less direct responsibility.  Usually just trying to help make things flow more smoothly.

By the end of the debate even -I- was sure that I wouldn't be voting for my self; I really felt she would be able to do what was best for the convention, and she really was the first (and only name at that moment) on my list for someone to delegate all the things I had no clue about operating.  Which is why I wanted to make things quick with a vote by acclimation instead of dragging things out any longer than they really needed to be.

Knowing that, i am sorry for my remarks.

As i stated "Keep in mind this is coming from someone who has never been to a meeting. Therefore i do not know your backgrounds yet."

If you went to your first meeting and saw all the opponents dropping out by suggesting a vote by acclimation after a debate, wouldn't you think that the whole reason for them running was just to make their opponents talk more about their background and how they run things?

[AllyKat]

I'd like to think that the reason Michael ran is because....

He is secretly the top agent of a covert government organization that uses charming young
men as infiltrators into the worlds top societies in order to gain information on culture and
ritual, allowing them to slowly converge on our unsuspecting meetings, and with a fierce-ness
and swift-ness never seen before, ninja-style execute our leaders and assume there possitions,
turning a once mighty and independent organization into a government drone, whose first
order of business will be to have everyone watch the hit new Anime;
"You're Base Are Belong To Us: Why the Government is your friend."

Clearly this Michael character was only feigning desire to rule in publicity so he could learn our
customs and report back to his superiors so that the real figure heads could come in and assume
control when the time is right!

Yeah, thats my opinion on the whole thing.

~Allykat

[pyronine]

OMG ROFLMAO

[camname21]

*hides in corner*  I think ill come in disguise to the next meeting as a potted plant so as to not be noticed by our government spy.  OH SNAP!  I said what my plan was.  Maybe the disguise will be so good he still won't notice me after I've just given out my plan...

[MichaelEvans]

Actually the secret plan is to run an Adult AMV contest comprised of two sections.  A section for 18+ but without actual porn (but anything right up to the line works) revolving around max Ecchi (with FF, MF, MM, and other categories), 'make me (the judges/audience) puke', Insanity, and "It doesn't fit".  The post 12PM section would be the Hentai versions of the prior categories.

Hidden just before the start of each AMV would be a small subliminal blip; programming, like Join the Marines, or watch Black Lagoon.

Actually I have been considering running an Adult AMV panel like this since Guy was mentioned something about wanting to get away from running something like that, but that he'd still like a place for those to go.

I did forget two notable categorys, perverse humor and 'This may scar you for life'.

I figured the pre midnight section would be 18+ or parental supervision required; but not carded.  Everyone would be purged from the room, and then allowed back in while being carded/age verified.

[TomtheFanboy]

he plan might back fire and just make people puke when they hear "join the marines".

Anyway guys, off topic much?
Sorry I haven't gotten more video up, I was distracted by a side project yesterday.

[pyronine]

Actually the secret plan is to run an Adult AMV contest comprised of two sections.  A section for 18+ but without actual porn (but anything right up to the line works) revolving around max Ecchi (with FF, MF, MM, and other categories), 'make me (the judges/audience) puke', Insanity, and "It doesn't fit".  The post 12PM section would be the Hentai versions of the prior categories.


Hidden just before the start of each AMV would be a small subliminal blip; programming, like Join the Marines, or watch Black Lagoon.

I figured the pre midnight section would be 18+ or parental supervision required; but not carded.  Everyone would be purged from the room, and then allowed back in while being carded/age verified.

[hidden image] Watch Black Lagoon [/Hidden Image]

I love it Michael but can the after 12 section have alcohol permitted in the room? that would be great but may at the same time cause an issue, everyone gets drunk watching hentai and then tries to act it out. hmmm Yea definitely have alcohol. 

[@random]

Does anyone have a rough guess when the next meeting will be yet? I was on the other side of the country, but I really want to free up time for the next one.

Before you flame me, please note that I'm only asking if a rough guess is possible - i.e. even "mid-December" or "some time next year" would help. (Heck, even knowing when we might know when would help.) I know it's extremely unlikely that anyone knows that it'll be set for 31 February 2010 at 0700 hours Universal Standard Time, actual discussion to start at 0752 and end at 0903, meeting to conclude at 0926.

Okay, now you can flame me if that's still unreasonable. (^_^)

[TomtheFanboy]

We've been lucky enough to get a November meeting sometimes but I would estimate mid January. Usually the board has a "Drink the Kool-Aid" retreat in December where they party and scheme out plans for the new year.

[@random]

We've been lucky enough to get a November meeting sometimes but I would estimate mid January. Usually the board has a "Drink the Kool-Aid" retreat in December where they party and scheme out plans for the new year.

Thank you much. (^_^)

[JeffT]

I can't speak for the new board, but it's very likely the next meeting will be in late November. As long as I've been staffing the con (since 2006), we've never missed having a meeting the same year after elections, even the year (2006) where elections was even later in October than this one, and even though December is usually skipped. The exec retreat need not happen before the first general meeting for the next convention.

And finally... either Jo or Beau (forgot which) announced at the October meeting, that the next one was not scheduled, but would be sometime in November. So although plans can change... I'd say it's a pretty likely bet.

[TomtheFanboy]

I can't speak for the new board, but it's very likely the next meeting will be in late November. As long as I've been staffing the con (since 2006), we've never missed having a meeting the same year after elections, even the year (2006) where elections was even later in October than this one, and even though December is usually skipped. The exec retreat need not happen before the first general meeting for the next convention.

And finally... either Jo or Beau (forgot which) announced at the October meeting, that the next one was not scheduled, but would be sometime in November. So although plans can change... I'd say it's a pretty likely bet.

IGNORE ME! LISTEN TO JEFF!