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Convention Events and Programming => Get Involved => Get Involved Archives => Topic started by: valliegirl on July 15, 2007, 09:14:40 pm

Title: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: valliegirl on July 15, 2007, 09:14:40 pm
Starting in August, we'll be coming up to crunch time.  There a lot of info everyone needs and a lot of opportunities to help out before con.

Next month, there will be two meetings for the con.  Both are going to be extremely important, not only because of the information that will be provided at those meetings, but because of activities that we'll have surrounding the meetings.

August 10th is the end of the third tier.  This is important for a couple of reasons.  #1 If you're a volunteer and you haven't registered for the convention, this will be your last chance to register at the discounted price of $35.  Please see the website on instructions on how to either register online or via mail in.  Mail must be postmarked before August 10th.  Beyond August 10th, you will be charged a full 40 dollars for a weekend registration.  #2 End of tier means badges need to be sent out.  Considering how little time we have between End of tier and Con itself, these badges must be mailed out that very same weekend.  Which means we'll need as many people as possible, Volunteers and Staff alike, on hand to help us out with stuffing badges into envelopes.  The next envelope stuffing will be Saturday, August 11th at 8 am, and will be held at the Vancouver Hilton Convention Center.  We will keep it going all morning.  That afternoon will be a Kumoricon meeting, which will be good for you to stick around for.  There's a lot of important information regarding the convention given out at these meetings.

The other important date will be Saturday, August 25th, which is also the day of a Kumoricon meeting.  We'll, again, be at the Vancouver Hilton Convention Center.  After the actual meeting itself, we will need volunteers and staff to stick around to help stuff promotional swag into bags.  These bags will be handed out to attendees at the convention.

Also, one of these mentioned weekends, there will also be a Mini-Con event, date to be officially announced sometime in the near future.  And if he hasn't already, I'm sure Guspasho will make a huge post of his own about it soon enough.  We'll also need people to help out with that in August, Staff and Volunteers alike.

These are both excellent opportunities for hours.  They'll also be a great opportunity for you to know and recognize the people you'll be working with come Labor Day to help make this convention a success.  If you can come out to help us out and any point either of these two days, please email me to let me know so I know exactly how many people to expect at both functions.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Mr_Mustash on July 15, 2007, 09:17:33 pm
I'll be at both of them!
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Trumby on July 15, 2007, 10:13:21 pm
I'll most likely be at both as well.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Kyuubi on July 16, 2007, 01:31:27 am
I shall do my best to bet at both of them!
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: EveofAbyss on July 16, 2007, 06:33:02 am
I would really like to help out with both of those events, but at this point I can't really commit because my work schedule is different every week. As soon as I find out if I'm free on those days, I'll be sure to let you know though. ^_^
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: melchizedek on July 17, 2007, 10:42:17 am
I'd like to go as well especially if there is a chance to get a lanyard before the con and avoid the registration line of doom.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: guspasho on July 17, 2007, 11:59:49 am
Actually, no one will be able to recieve a lanyard before they check in. The lanyards are going to be used to tell the staff who has checked in. Sorry, you won't be able to avoid the registration lines, but we are working to make sure there won't even be a line for preregistered attendees - you'll just walk through the door, flash your badge and ID, (hand in your parental permission form if you are a minor and it wasn't mailed in already), get your badge scanned, and get handed your lanyard.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: superjaz on July 17, 2007, 12:52:33 pm
i wish to know about this mini con of doom when is it
also i am trying to plan something for my birthday, would it be crazey to have a wonderland meet up on the 25th after the meeting
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: guspasho on July 17, 2007, 03:56:57 pm
We're still working out the details. I'm waiting for an answer from our Facilities Liaison on whether he has booked the space we need. Once I know it's secured I'll have an announcement.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: leashy on July 18, 2007, 09:32:12 pm
i wish to know about this mini con of doom when is it
also i am trying to plan something for my birthday, would it be crazey to have a wonderland meet up on the 25th after the meeting

That sounds like a great idea Jaz

I am not sure yet if I can make it to either.  The first because that is the same weekend as the camping trip which we may have to reschedule if it conflicts with the mini con because I know how important that is for yojimbo.  The second because it is a saturday and I will probably be working, but we will see <3
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Vondan on July 19, 2007, 11:58:43 pm
I just ralized that one of my first jobs away from home was spending a summer assembling lunch bags for the forest service and in my longest job of 8 years I must have assembled thousands of swag bags for new borns not unlike the swag bags for your Moister Vaparators
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Malachi_Lestat on July 20, 2007, 12:09:44 am
*salutes* Aye Aye Sergeant Vallie. I will try to be there.


O_O wow that was spontaneous.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Kyuubi on July 20, 2007, 01:36:44 pm
*points up* I'll make sure she's there.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Malachi_Lestat on July 23, 2007, 01:21:00 am
*grins* Thank you Matt. *laughs* Of course, it's hard not to make sure I go if I am at your house the night before XD
*bounces* YAAAYZ
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Antares on August 23, 2007, 02:00:19 pm
Bump -- any further info on bag stuffing? Meeting from 2 p.m. and stuff after the meeting until... ?
I actually have some stuff that is to go in the bags, so I need to know when to have it at the hotel.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Mr_Mustash on August 23, 2007, 02:56:21 pm
Waaaaaaaaaaaa!!! I'm sorry that I can't be at the bag stuffing... but I'm out of state... *tear*
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: guspasho on August 23, 2007, 03:26:00 pm
Whoops, have I missed announcing something?

We have a room for bag stuffing that will be available all day, it's the same room where the envelopes were stuffed at Mini-con and where the videos were.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: Antares on August 23, 2007, 04:43:28 pm
Whoops, have I missed announcing something?

We have a room for bag stuffing that will be available all day, it's the same room where the envelopes were stuffed at Mini-con and where the videos were.

So are we meeting there to being stuffing earlier than the meeting? If so, how much earlier? If not, how long do we have the room? Is the meeting in the same room as the bag stuffing? And how many bags are we stuffing?
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: guspasho on August 23, 2007, 05:13:48 pm
The meeting room is a different room. The bag-stuffers can have Cedar any time from 8 AM to 10 PM.

All the other details are up to Vallie. I'll email her to make sure she knows this info.
Title: Re: Help Needed: Envelope Stuffing and Swag Bag Stuffing
Post by: valliegirl on August 23, 2007, 09:41:52 pm
Hi guys...

Just to update...

Bag stuffing will be in Cedar from 2 pm to 10 pm.  Yes, we will be starting during the meeting.  It'll be in a separate room from the meeting so there won't be distraction for either parties.   I think 8 hours should be enough time to get everything accomplished.  :)

Sorry, I really can't start earlier than that...  I've been doing overtime all week at work...  I need rest, plus I have tons of stuff to do before the meeting...  And we've now all seen what happens when I pull an all nighter.

not fun.